Part Time Administrative Assistant

Title :

Temporary Administrative Assistant

Duration : 6-12 months

Location :

Hybrid in Waltham, MA - at least two days per week onsite

Hours : 24 hours per week

Pay : $26 / hour

Position Overview

The Temporary Administrative Assistant will provide high-level administrative support to a busy Medical Department consisting of six professionals. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced, team-oriented environment.

Key Responsibilities

Provide comprehensive administrative and logistical support to the Medical Department team.

Coordinate and schedule internal and external meetings, including those across multiple time zones.

Manage calendars and ensure timely communication and follow-up on action items.

Prepare, process, and track expense reports with accuracy and efficiency.

Assist with departmental projects, document preparation, and other ad hoc initiatives as needed.

Serve as a central point of contact for scheduling and coordination across departments.

Support occasional collaboration with West Coast team members, requiring some afternoon availability.

Qualifications

Previous administrative or office support experience required.

Excellent organizational, time management, and communication skills.

Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general comfort with new technology.

Ability to manage multiple priorities and maintain professionalism under pressure.

Strong attention to detail and follow-through.

Life sciences or biotechnology experience is a plus, but not required.

Qualified candidates should apply today for immediate consideration!

Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply.

California residents :

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

click here

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https : / / jobs.beaconhillstaffing.com / eeoc /

Completion

of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

www.bhsg.com

Benefits Information :

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)