Administrative Specialist

Job Description

Job Description

Benefits :

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Administrative Specialist All Hours Mechanical Columbus, Ohio

About Us :

All Hours Mechanical is a commercial HVAC contractor serving Central Ohio. We pride ourselves on professional service, quality workmanship, and a team-first culture. Were looking for a motivated Administrative Specialist to support our office operations, HR processes, and customer communications. This position plays a key role in keeping the business organized and running smoothly.

Position Summary

The Administrative Specialist provides a wide range of administrative, clerical, and organizational support to the management team. This role assists with HR documentation, marketing coordination, data entry, and day-to-day office activities. The ideal candidate is proactive, detail-oriented, and comfortable working in a dynamic environment where priorities can shift.

Key Responsibilities

Administrative Support

• Manage and organize digital and physical files
• Enter and update project, customer, and vendor information
• Prepare correspondence, reports, and job documentation
• Answer and route incoming calls and emails
• Support leadership with scheduling, purchasing, and follow-up

Human Resources Assistance

• Assist with recruiting, onboarding, and maintaining employee records
• Help process timesheets, PTO requests, and HR compliance documentation
• Support company communications and employee engagement efforts

Marketing & Communications

• Help create and post content on social media or the company website
• Maintain marketing materials (flyers, brochures, announcements)
• Assist with community events and customer appreciation efforts

Data & Record keeping

• Maintain organized spreadsheets and databases for tools, vehicles, and projects
• Track and reconcile invoices, expenses, and job costs
• Ensure data accuracy across systems

Qualifications

• 2+ years of administrative experience (construction or service industry preferred)
• Proficient in Microsoft Office and / or Google Workspace
• Strong organizational, written, and verbal communication skills
• High attention to detail and accuracy
• Ability to handle confidential information professionally
• Positive attitude and willingness to support multiple departments

Compensation & Benefits

• Competitive pay based on experience
• Full-time, MondayFriday schedule
• Paid time off and company holidays
• Growth opportunities in HR, accounting, or operations
• Supportive, team-oriented environment