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Workplace Coordinator
Workplace CoordinatorAimHire • Cincinnati, OH, US
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Workplace Coordinator

Workplace Coordinator

AimHire • Cincinnati, OH, US
1 day ago
Job type
  • Full-time
Job description

Job

  • Workplace Coordinator

Job

  • Contract (Indefinite, Full-Time, Onsite)
  • Cincinnati, OH (two locations; 4 days at one location, 1 day at the second location)
  • $25 / hour

    • Our client, a global leader in sustainable design and engineering solutions, is seeking a Workplace Coordinator to support their office move and ongoing day-to-day operations.

    This is a high-visibility, full-time contract role ideal for someone who thrives in a dynamic, fast-paced office environment. If you have a strong administrative background and enjoy taking ownership of tasks with minimal supervision, this could be a perfect fit.

    Key

    Office Move

  • Serve as the on-site coordinator for an upcoming office relocation
  • Liaise with vendors (IT, movers, facilities, etc.)
  • Oversee packing, labeling, and organizing materials
  • Ensure the new office is fully set up and ready for Day 1 operations
  • Act as the primary administrative point of contact throughout the transition

    • Ongoing Office

  • Manage mailroom
  • USPS, FedEx, UPS, corporate shipping accounts
  • Assist with ordering and inventory of office supplies and equipment
  • Provide virtual administrative support to other offices as needed
  • Assist staff with formatting documents and preparing deliverables
  • Support the front desk and facilities teams as backup when needed
  • Ensure all equipment and office procedures are maintained and efficient

    • Required

  • 4–5 years of administrative experience (flexible for candidates with strong aptitude and professionalism)
  • Strong interpersonal, organizational, and communication skills
  • Proficiency in Microsoft Office (Outlook, Word, Excel / Smartsheet, Teams, PowerPoint)
  • Detail-oriented, proactive, and able to work independently
  • Ability to manage competing deadlines and priorities
  • Comfortable lifting up to 40 lbs (e.g., paper boxes, packages)
  • Discretion and professionalism in handling confidential information
  • Financial acumen to manage basic budgets and invoices

    • AimHire is an equal opportunity employer.

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    Workplace Coordinator • Cincinnati, OH, US