Senior Administrative Assistant (HR Department)

Job Title :   Senior Administrative Assistant – VP of Human Resources (On-site | $75K + Bonus)

Location : Irvine, CA

Compensation : $75,000 / year + Bonus

Schedule : Full-time, On-site

About the Role

We are seeking a Senior Administrative Assistant to support the Vice President of Human Resources at a growing and purpose-driven organization based in Irvine, CA . This is a high-impact, on-site role that requires professionalism, discretion, and top-tier administrative skills.

You’ll manage day-to-day executive support tasks while helping drive strategic initiatives, manage sensitive information, and ensure smooth communication across teams.

What You’ll Do

Provide direct support to the VP of HR, including managing calendars, meetings, and communications

Coordinate travel, accommodations, and expense reporting

Support the preparation of HR and leadership materials, presentations, and reports

Manage confidential HR communications and data with discretion

Act as a liaison between the VP and internal / external stakeholders

Track operational metrics and support strategic HR projects

What We’re Looking For

5+ years of senior-level administrative or executive assistant experience

Experience supporting HR or C-level executives preferred

Advanced skills in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Excellent written and verbal communication

High level of integrity, professionalism, and confidentiality

Bachelor’s degree preferred (not required)

Why Apply?

$75,000 base salary + bonus

Collaborative and purpose-driven team culture

Opportunity to work directly with leadership and make a visible impact

Competitive benefits and growth potential

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.