Project Manager (Residential Housing)

DEPARTMENT : Management

REPORTS TO : Regional Director

SUPERVISES : Assistant Project Manager

OVERVIEW : The Project Manager is a member of HOU's Management Team and a key member of the Relocation Team. The Project Manager interfaces regularly with numerous clients, supervises a team of staff, and oversees the project life cycle. The Project Manager directs multiple relocation sites, often across various geographies. The Project Manager will represent HOU at internal and external events and is expected to lead with integrity while advancing HOU's mission and reputation.

STATUS : Full-Time, Exempt

RESPONSIBILITIES :

• Participates in project specific, internal kick-off meetings with the Leadership Team, APM and Relocation Coordinator and / or onsite staff for the purposes of initial planning for the project.
• Works closely with Regional Director to determine what is appropriate for the site in terms of staffing, project complexity, etc.
• Responsible for submission of all required relocation plans to appropriate funder(s) in a timely manner.
• Engages in new business development and works in conjunction with the Regional Director to draft new business proposals and budgets.
• Regularly interfaces with the client to ensure satisfaction with HOU performance.
• Working with the Director of Operations, ensuring successful set-up, implementation, and close out of multiple relocation sites.
• Responsible for preparation of final closeout report and client interview / debrief.
• Work with the CLO to ensure all staff complete requisite HOU trainings.
• Completes final review of all monthly invoices and site balances before they are sent to the client.
• Anticipates and flags to Regional Director any budget concerns. Suggesting a plan to address any over / under spending.
• Reviews relocation plans quarterly with APM to determine if relocation is on track, any challenges encountered to date, and possible course corrections.
• Responsible for drafting and obtaining client signatures on contract amendments and / or extensions due to increased scope of work or any major changes to the relocation plan.
• Participates in weekly meetings with APMs to review site progress, challenges, budget issues, invoice concerns, etc.
• Train APMs with recording expenses and site invoicing in Concur
• Visits all sites under her / his purview on a quarterly basis (and as needed) to provide support and assistance to the APM and / or onsite staff at these sites.
• Ensures staff are maintaining confidentiality of resident and HOU information via file security protocols as well as implementing computer data security systems.
• Oversees hiring, terminations, status changes and performance management decisions for site staff.
• Complete staff performance evaluations twice a year; months of September (annual review) and March (mid-review).
• Ensures APM completes quarterly file audits and missing / incomplete documents are obtained / completed.
• Ensures completion of comprehensive project reports and project plans to track site progress.
• Responsible for providing meaningful content to HOU's webpage at least once per quarter.
• Participates in monthly project meetings with clients, APMs, and Relocation Coordinators.
• Work closely with the Leadership Team on system-wide improvements.
• Contributes ideas for additional employee training and personnel development based upon needs identified through employee evaluation.
• Ensure safety protocols are being followed at each site.
• Completes annual trainings as required.
• Performs other duties as assigned.

QUALIFICATIONS

The ideal Project Manager will possess the following additional skills :

EEO Statement :

We are an equal opportunity employer and equal opportunity housing provider. We do not discriminate on the basis of race, color, religion, sex, disability, familial status, or national origin.