Accounts Receivable Specialist II

Position Details

Position Information

Position Title

Accounts Receivable Specialist II

Position Number

100252

FTE

1.0

FLSA

Non-Exempt

Pay Rate

$41,120 annually, plus benefits.

Position Type

Full-Time

Posting Detail

Posting Number

315

Essential Function

Responsible for OneNet and OCAN billing and collection functions pertaining to subscribers, the Oklahoma Universal Service Program, and the federal E-Rate and the Healthcare Connect fund.

Responsibilities and Duties

• Process new federal E-Rate within the OneNet billing system.
• Process account reconciliation for collections on subscriber accounts.
• Conduct thorough reviews of customer accounts and ensure timely follow-up on outstanding invoices.
• Monitor and manage overdue accounts.
• Initiate collection calls and emails to customers, providing excellent customer service while pursuing payment.
• Document collection activities and maintain accurate records of customer interactions in OneNet's software system.
• Generate and distribute regular aging reports to track outstanding receivables.
• Assist in developing and implementing collection strategies, and participate in meetings to discuss accounts receivable status and report on collection efforts.
• Assist with customer inquiries pertaining to federal E-Rate, Healthcare Connect and the Oklahoma Universal Service Fund.
• Provide backup to processing daily customer deposits and electronic remittance reports for state and federal funding.
• Assist in updating procedures for assigned duties within Accounts Receivable.
• Prepare documents for imaging.
• Process end-of-month invoicing for OneNet and OCAN services.
• Other duties as assigned.

Minimum Qualifications

Associate's degree or two (2) years of work experience in accounts receivable, collections, finance or a related field; or an equivalent combination of education and experience required. Strong working knowledge of Windows, MS Excel, MS Word and databases required. Must possess excellent organizational, verbal, and written communication skills. Must be able to perform a variety of duties with attention to detail in a high-volume environment. Must be dependable and able to meet strict deadlines.

Preferred Qualifications

Previous experience in finance or collections including receivables management preferred. Familiarity with billing databases desired. Experience in funding compliance and billing preferred.

Supervision

The Accounts Receivable Specialist II performs work under the supervision of the Accounts Receivable Supervisor.

Work Hours

Agency offices are open to the public from 8 A.M. to 5 P.M. Monday through Friday. These are the normal office hours for Agency employees.

Physical Demands

Ability to sit and stand for extended periods of time. Exhibit manual dexterity and hand-eye coordination to operate a computer, keyboard, photocopier, telephone, calculator and other office equipment. Ability to see and read a computer screen and printed material with or without vision aids. Ability to hear and understand speech at normal levels, with or without aids. Ability to communicate clearly. Physical ability to lift up to 25 pounds, to bend, stoop, climb stairs, walk and reach. Must use the proper manual handling equipment including but not limited to dollies, carts and lift team members. Duties are normally performed in an office environment with a moderate noise level.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. The Oklahoma State Regents for Higher Education is an Equal Opportunity Employer.

Posting Date

10 / 02 / 2025

Closing Date

Open Until Filled

Yes

Special Instructions to Applicants