Records Specialist

Records Specialist

The position of Records Management and Public Records Specialist for the University of Arizona is responsible for assisting in administering both the statutory public records and records management function for the University. This position will review records gathered related to public records requests to determine their ultimate responsiveness to the request and applies redactions as appropriate based on knowledge and interpretation of the Arizona public records laws in addition to supporting the records management office by assisting with the filing and retrieval of records in addition to advising offices related to records creation and disposal.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A / ASU / NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

Records Management & Archives Support :

• Monitor compliance with document retention schedules and oversee the proper archiving and disposal of records.
• Coordinate and maintain document management systems and workflows.
• Advise departments on records management functions and respond to relevant inquiries.
• Conduct periodic audits of records and documents to ensure compliance with policies and procedures.
• Coordinate the logistics of the Records Management and Archives delivery and pick up schedule to meet campus needs.
• Serve as the primary back up for the Records Management and Archives function in the absence of R & A leadership.

Public Records Support :

Communication and Data Collection :

Knowledge, Skills, and Abilities (KSAs) :

Physical Requirements :

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

Preferred Qualifications

Exempt

Full Time / Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Legal Compliance

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$59,404 - $74,254

Compensation Type

Salary at 1.0 full-time equivalency (FTE)

Grade

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education / training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level

PC2

Job Family

Records Mgmt

Job Function

Legal & Compliance

Type of Criminal Background Check Required :

Name-based criminal background check (non-security sensitive)

Number of Vacancies

Target Hire Date

1 / 5 / 2026

Expected End Date

Contact Information for Candidates

Kim Fassl | kfassl@arizona.edu

Open Date

11 / 19 / 2025

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.