Executive Personal Assistant to CEO

Executive Personal Assistant to CEO

Coconut Grove, FL

We are seeking an experienced and highly sophisticated Executive Personal Assistant to provide exceptional support to the CEO of a boutique firm, managing professional, personal, and family matters with the utmost discretion and efficiency. This pivotal role demands a polished, detail-oriented individual with a proven track record in executive support, someone who can anticipate needs, prioritize with precision, and navigate complex situations with tact, poise, and discretion.

The ideal candidate will bring gravitas, emotional intelligence, and a strategic approach to balancing the demands of the CEO. Your ability to seamlessly handle confidential matters, adapt to shifting priorities and remain composed under pressure will be critical.

Responsibilities

• Coordinate meetings, handling scheduling, technology setup, and correspondence.
• Make reservations and schedule appointments.
• Coordinate business, family, and school calendars.
• Manage daily office administration, including phones, mail, and supplies.
• Prioritize and track key information.
• Optimize day-to-day efficiency for the CEO, including arranging meals.
• Arrange all aspects of business, personal, and family travel (domestic & international).
• Prepare expense reports, presentations, correspondence, and other documents.
• Anticipate needs, offer solutions, and ensure every detail is accounted for.
• Handle confidential communications and correspondence with grace and professionalism.
• Support household logistics, vendor management, and inventory.
• Maintain and update professional and personal contact databases.
• Assist with various projects.
• Coordinate with household staff and vendors / contractors, ensuring smooth operations.
• Run errands as needed.
• Manage invitations, charitable requests, and related correspondence.
• Assist in organizing events, gatherings, and special occasions.
• Assist with gifting, holiday cards, and seasonal decorations. Maintain a gift tracking system.
• Perform research and gather pricing quotes.
• Willing to be on-site at the residence if needed to meet an architect or decorator.

Qualifications

Compensation and Terms

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