HVAC Shop / Office Admin - HVAC Experience Required

Job Description
Established HVAC company seeking a dependable Office / Shop Administrator with prior HVAC
experience. This role supports office operations, shop coordination, and parts logistics, including
picking up and delivering HVAC materials to job sites and technicians.
Responsibilities
Answer phones and assist HVAC customers professionally
Schedule service and installation calls
Dispatch and coordinate technicians
Prepare invoices, work orders, and service paperwork
Track HVAC parts, equipment, and shop inventory
Pick up HVAC orders from supply houses
Deliver parts and equipment to technicians and job sites as needed
Assist with permits, warranties, and vendor communication
Maintain organized job files (digital and paper)
Keep office and shop areas organized
Support management with administrative tasks
Required Qualifications
Prior HVAC experience (office, field, or dispatch) REQUIRED
Knowledge of HVAC terminology, materials, and workflow
Valid drivers license with clean driving record
Ability to lift and carry HVAC materials as needed
HVAC software experience (ServiceTitan, Housecall Pro, QuickBooks, etc.) preferred
Reliable, organized, and detail-oriented
Professional communication skills