Executive Assistant / Scheduler - Office of Senator Wahab (Sacramento, CA)

Executive Assistant / Scheduler

Are you looking for an exciting and fast-paced career that is actively working on critical legislation to improve California, address issues in our communities, and meet the needs of all Californians? Consider the California State Senate and be part of an organization that serves to strengthen the State through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

Basic Functions : Under the supervision of the Chief of Staff, the Executive Assistant / Scheduler will serve in the Capitol office as a full-time scheduler. Responsibilities include, but are not limited to, scheduling for the Senator, ensure accurate and up-to-date scheduling of meetings, calls, events, and internal commitments. Resolve scheduling conflicts and manage time effectively. Provide daily operational support to the Capitol office through administrative tasks and visitor services. Ensure timely communication of schedule updates and meeting preparation across the team. Arrange official travel for the Senator, including flights, hotels, ground transportation, and security when needed. Prepare detailed travel itineraries and briefings. Uphold strict confidentiality, discretion, and a high standard of professionalism in all aspects of the role. Applicants must be well organized, proficient with Microsoft Office, Outlook, Teams and PCs, and be able to work in a fast-paced, professional environment.

Duties : The Executive Assistant / Scheduler will perform various office duties including answering phones, greeting visitors, processing correspondence, coordinating office resources, facilitating events, processing certificate / resolution requests, tracking team projects, and writing and researching in various capacities. The employee will track and manage FPPC reporting documentation. The employee will meet with constituents and advocates and provide additional legislative support as needed. The employee will complete the Member's reimbursements in a timely manner and arrange all travel accommodations for the Member. Working after hours and on weekends is essential to ensure the Member is on time for events. Candidates must be available via phone or Teams, have access to the Member's calendar and contact list, and be able to respond promptly. Assist with onboarding new staff and interns as it relates to schedule-related protocols and briefings. Manage tracking sheets of contacts, meetings and requests.

Desirable Skills and Knowledge : Ideal candidates will have experience working in a fast-paced office environment and will work well as part of a collaborative team. Candidates should have strong interpersonal communication skills and an understanding of the Legislature and California government. Candidates must be highly organized, with systems in place to manage tasks effectively. They must take clear and concise notes, exercise sound judgment, proactively review the Member's schedule and provide thoughtful feedback and suggestions. Have strong communication skills along with the ability to work well with stakeholders and constituents.

Education and Qualifications : High school diploma required. Bachelor's degree preferred. Please include verification of your degree with your completed application.

Location, Salary and Filing Date : This position is located in Sacramento, CA and requires in person attendance. The Senate's core business hours are 9 : 00 a.m. 5 : 00 p.m., Monday through Friday, and may require after hours or weekend work. Final salary will be commensurate with experience and education. Seniority and significant experience are required to reach the higher end of the salary range. Applications will be accepted until the position is filled.

The Senate offers a competitive benefits package, which includes :

• Health
• Dental
• Vision
• California Public Employees Retirement System (CalPERS)
• 401(k) and 457 plans
• Flexible spending accounts

To apply, please visit the Senate Careers page at

www.senate.ca.gov / senatejobs

A cover letter and resume are required in addition to the Senate application. Note : Please complete the Senate application in as much detail as possible. Include all work history for a complete review of your experience. If you are unable to complete the online application, please email all required documentation to the contact listed below.

Nurges Gheyszada, Chief of Staff Office of Senator Wahab nurges.gheyszada@sen.ca.gov

The California State Senate values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. Join the California State Senate and help us support California communities.