Administrative Assistant Business Office

Basic Function :

The main responsibilities for this position is to provide administrative assistance and project management support to the College's Chief Financial Officer and Business Office. This will include handling routine Business Office correspondence and communications, preparation of presentations and meeting minutes, along with accounts payable, filing, and record keeping support.

Reports to : Senior Director of Financial Operations

Duties and Responsibilities : (

• Indicates non-essential function)
• Greets Business Office visitors and resolves questions and concerns that arise
• Supports Business Office operations as directed, including but not limited to accounts payable filings, document archiving, and maintenance of records / accounts.
• Composes routine correspondence and reports and prepares statistical data and tax returns for the CFO and Business Office
• Prepares audit letters and mails out Financial Statements to list of recipients
• Creates contract Docusign forms and maintains contract files in Sharepoint as directed
• Maintains appointment calendar and schedules meetings for the CFO
• Assists with scheduling, minutes taking, and document preparation for the Finance & Audit Committee of the Board of Trustees, as directed
• Assists with set-up of new Business Office employees - IT access, sublimation items, business cards
• Performs other duties as assigned.

Performance Standards :

Qualifications :