Office Manager

Henderson, NV

Workplace Type: Office

Employment Type: Salaried

Discover a more connected career

VCI Construction, LLC is a premier Southwest contractor specializing in turnkey telecommunications and utility construction. We are seeking an organized, proactive, and detail-oriented Office Manager to serve as the central hub of our construction company's administrative operations. The Office Manager ensures smooth day-to-day office functions, supports project teams, maintains critical documentation, coordinates between field and office personnel, and contributes to efficient project delivery in a fast-paced construction environment. This role requires strong multitasking abilities, construction industry familiarity (quick learning ability), excellent communication skills, and the capacity to handle sensitive financial, contractual, and compliance-related tasks.

Connecting you to great benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

What you'll do

• Oversee daily administrative procedures, maintain office systems, and implement new protocols to improve workflow efficiency.
• Schedule with vendors for cleaning, security, and maintenance. Manage the office layout, equipment procurement, and overall workplace safety and compliance.
• Coordinate management schedules, travel arrangements, and internal meetings. Act as the primary point of contact for visitors and incoming communications.
• Manage office budgets, process invoices, track expenses, and coordinate with accounting for payroll adjustments.
• Coordinate with customers' billing expectations and milestones.
• Maintain physical and digital filing systems, ensuring data security and confidentiality. Produce management-level reports and presentations as required.
• Being flexible enough to handle changes in policy or unexpected facility issues and show leadership to the team broadly.
• Ability to work independently and anticipate problems before they arise.

What you'll need

• 4+ years of office management or administrative experience, preferably in construction, general contracting, or a related field (e.g., architecture, engineering, property development).
• Excellent written and verbal communication skills with the ability to interact professionally with diverse stakeholders (field crews, executives, clients, subs).
• High School diploma/GED required; Bachelor's degree in Business Administration or a related field preferred.
• Advanced proficiency in MS Office Suite (Word, Excel, Outlook) and / or Google Suite (Sheets, Docs, Slides, etc.).
• Proven ability to supervise staff, delegate tasks effectively, and mediate workplace conflicts.
• Exceptional time management and the ability to multitask in a fast-paced construction environment.
• Strong verbal and written skills for professional correspondence and cross-departmental coordination.
• Proven organizational and multitasking abilities in a deadline-driven environment.
• High level of attention to detail and accuracy (especially with financial and contractual documents).
• Ability to maintain confidentiality and exercise sound judgment.

Required Skills & Attributes

• Self-starter who can work independently with minimal supervision.
• Calm under pressure; able to prioritize in a dynamic, sometimes unpredictable environment.
• Strong problem-solving skills and resourcefulness.
• Team-oriented mindset with a service attitude toward project teams.
• Discretion and professionalism when dealing with sensitive information.

Why grow your career with us
Your career here is more than just a job - it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.

Building stronger solutions together
Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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