Executive Assistant to the CEO of a Manufacturing Company in the US (Home Based Full Time)

Virtual Assistant

The client is a reliable name in the production of nutritional supplement components and private-label supplement creation. Its focus has always been on offering high-quality bulk materials for the dietary supplement sector.

Job Description :

CEO Support & Priority Management : Oversee top goals, priorities, and commitments, ensuring smooth execution while acting as a liaison between the CEO, employees, and clients as needed.

Inbox & Communication Management : Maintain a spotless inbox, filter priority messages, draft responses, and manage correspondence across business, personal, and real estate-related matters.

Calendar, Scheduling & Travel Coordination : Optimize scheduling for business and personal engagements, book travel, schedule repairs, set up client / tenant appointments, and manage vendor coordination.

Property Management & Rental Tracking : Log rental income, track timely payments, organize property registrations and local rent certificates, and screen new tenants as needed.

Operations, Tax & Document Organization : Organize tax-related documents, maintain key business files, and streamline processes for tracking payments and compliance.

Sales & Admin Support : Assist with sales-related tasks, coordinate with leads and clients, and help ensure seamless operations for both business and personal commitments.

Social Media Management : Weekly or bi-weekly posts on CEO's social media accounts via CRM.

Must Haves :

Minimum 2.5-5 years of executive assistance, preferably in the nutraceutical, health, or supplement industry, with prior experience supporting high-level executives or founders.

Strong written and verbal communication skills, experience managing high-volume inboxes, & ability to serve as a liaison between the CEO and stakeholders.

Proven ability to manage complex calendars, appointments, travel arrangements, and event planning, including personal and business-related logistics.

Proficiency in email tools, CRM systems, project management platforms, and digital document management to streamline workflows and organization.

Exceptional problem-solving skills, ability to anticipate needs, and a high level of discretion when handling sensitive information.

Only open to Filipinos currently residing in the Philippines.

Nice to Haves :

Previous experience working as an executive assistant for Athena.

Real Estate & Property Management Familiarity

Familiarity with accounting, AP / AR, managing budgets, and QuickBooks is a plus.

Home Office Requirements :

Please only apply for this role if you have the following home office requirements :

Perfectly working headset and webcam

Stable internet connection of at least 5 Mbps to 15 Mbps

Up to date computer system with a minimum of Windows 8 or Mac OS X

Quiet room with no distractions or background noises

A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted.