Student Program Coordinator

Job Details

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General Notes

Established in 2023 as UT Austin’s newest college, the is a community of scholars and students dedicated to studying the foundational ideas and institutions of a free society, with the goal of advancing human flourishing. We value independent thought, civil discourse, reasoned deliberation, and intellectual curiosity as we prepare to meet the challenges of the present and sustain the blessings of liberty for future generations.

Upholding the University’s —, “Education is the guardian genius of democracy”—we advance The University of Texas at Austin’s to achieve excellence in education, research, and public service.

The University of Texas at Austin provides an outstanding benefits package to staff, including:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

For more details, please see: and

Purpose

The Student Program Coordinator supports the planning, coordination, and delivery of student programming and events that foster engagement, community, and connection among students, faculty and SCL visitors. This role will manage event logistics, communications, and operational support, collaborates with campus partners, and ensures a welcoming, well-organized experience for students, staff, and guests.

Responsibilities

• Coordinate and manage student events from planning through execution, including RSVP tracking (Eventbrite, Google Forms), invitations (Mailchimp), setup, on-site support, and breakdown for in-person and virtual programs.
• Serve as the primary point of contact for event logistics; coordinate space reservations, technology needs, catering, facilities, tables, and supplies in collaboration with campus partners, student organizations, and Student Housing.
• Order and manage event materials, including SCL-branded merchandise, catering, and supplies.
• Process travel for staff and invited guests, including RTAs, documentation, booking travel, coordinating with guests, and preparing itineraries.
• Assist with event marketing efforts, including designing posters and invitations and managing student-facing communications related to programming, advising, and career development.
• Maintain event, recruitment, and office supplies; manage inventory of print materials, signage, and swag; purchase materials through approved vendors using ProCard and purchase orders in collaboration with the Business Affairs Administrative Manager.
• Support SCL website updates by gathering photos, editing copy, and completing periodic design and content revisions.
• Collaborate with internal administrative partners to maintain office supplies and general upkeep of the Littlefield Home and Littlefield Carriage House.
• Oversee space availability, maintain the events calendar, and serve as backup support for USO staff.
• Engage with students and faculty to foster a welcoming community.
• Attend internal meetings to stay current on University purchasing policies and procedures.
• Assist with the development and implementation of the SCL student survey.
• Perform other duties as assigned.

Required Qualifications

Bachelors in a related field. At least 3 years of experience coordinating or administering a program. Strong organizational skills with the ability to manage multiple events and deadlines simultaneously. Excellent written and verbal communication skills.

Preferred Qualifications

• Demonstrated experience with the UT travel request system, Mailchimp, Qualtrics, and website content updates or revisions

• Familiarity with UT purchasing systems, including vendor identification, order placement, and procurement processes

• Experience creating detailed itineraries and coordinating logistics for special guests and events

Salary Range

$55,000+ depending on qualifications

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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