Administrative Assistant I

Job Description

Job Description

SCI Team Member Expectations : All SCI team members are expected to : Ensure services provided follow the organization’s mission statement, core operating values and policies and procedures follow HIPAA, confidentiality and security procedures and principles; collaborate with peers, leadership, and support areas of the organization; actively participate in and contribute to leadership and other staff meetings and trainings; maintains compliance with federal, state, and local employment laws and regulations; follow self-direction and person-centered planning procedures and philosophy; and to foster a culture that values diversity.

Essential Duties :

• Reception duties include but not limited to; answering phones while maintaining a professional and pleasant demeanor, retrieve and distribute all messages from voicemail box, receive and direct visitors and those receiving our services.
• Support office operations by processing location mail both incoming and outgoing, scheduling of location conference rooms, managing and maintaining office supply inventory, researching price points for cost effectiveness, facility maintenance calls, and other duties as assigned.
• Provide administrative support by conducting research and handling requests for information.
• Provide administrative support to the CCS program through assigned duties such as but not limited to; monitoring and processing work sent to the “Work To Be Done” email box, process faxes and crucial documentation for the people we support.
• Review, edit, proof and format documents and develop departmental procedures.
• Complete cross training for Administrative Assistant II to provide back-up support and assist with training of new Administrative Assistants as needed.
• Ability to act as a receptionist in a manner that reflects well on the organization, and the people served that respects the confidential nature of information available.
• Operate, monitor, and coordinate maintenance of SCI office equipment.
• Assist with maintenance of electronic files for the people we support.
• Other tasks and duties as assigned.
Supervisory Duties :
• None

Education Required :

Experience Required :

SCI Value Related Competencies :

Job-Specific Competencies :

Physical Demands : Generally, presents standard office environment. Must be able to remain in a stationary position >

95% of the time. Continually operates a computer, keyboard and mouse, and other office productivity machinery, such as a calculator, copy machine, printer, and mobile Smartphone device. Constantly positions self to comfortably maintain computer equipment. May occasionally be required to move about in an office setting or position office equipment weighing between 10-25 pounds. Vision abilities required by this job include close vision. Ability to operate a motor vehicle. The person in this position frequently communicates with other people. Must be able to exchange accurate information in these situations.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. This job description is subject to change at any time.

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