Staff Accountant, TermProject Open Hand • San Francisco, California, USA

Staff Accountant, Term

Project Open Hand • San Francisco, California, USA

8 days ago

Job type

Full-time

Job description

TITLE : Term Staff Accountant BENEFITS : No

DEPARTMENT : Finance STATUS : Union Full-Time Non-Exempt

REPORTS TO : Finance Compliance Manager CLASSIFICATION : Professionals

LOCATION : 730 Polk Street San Francisco SUPERVISES : N / A

POSITION SUMMARY :

The Staff Accountant oversees the Accounts Payable and Payroll functions of the Finance Department. These functions include : Processing vendor invoices and payments for the entire agency in a timely manner responding to vendor inquiries and assisting staff with invoice coding. This position is responsible for processing bi-weekly payroll and troubleshooting with Payroll Processing Platform vendor to resolve payroll issues. The Staff Accountant is responsible for all journal entries related to accounts payable payroll and health benefits and works closely with the rest of the Finance team to ensure a timely monthly financial close. This role provides assistance with the annual financial audit and is relied upon by Project Open Hand to be an integral member of our agency who is engaged with members of all departments.

QUALIFICATIONS REQUIRED :

College degree in applicablefield
Thorough working knowledge ofExcel
Excellent professionalreferences
Experience with Payroll Processing Platforms ADP Workforce Now or similarpreferred

QUALIFICATIONS DESIRED :

Experience with MIP FundAccounting

Experience with ADP Workforce Now products or similarpreferred

Certified Payroll Professional with the American PayrollAssociation

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES :

Accounts Payable

Monitors email addresses and for invoices from vendorsand forwards to appropriate staff for coding andapproval

Distributes invoices received by mail to appropriate staff for coding andapproval

Reviews and enters all coded and approved invoices check requests and employee reimbursementsinto MIP APmodule

Works with staff to resolve invoice codingerrors

Prepares weekly Accounts Payable check run and distributes to Finance team for approval from Manager GL Accounting Analyst and Government Grants and Director Finance

Processes routes for signature and mails / distributes weekly Accounts Payable check run; prepares Accounts Payable check data into banks fraud manager upload document and submits to Manager GL Accounting Analyst and Government Grants

Maintains vendor open and paid AP invoicesfiles

Works with Procurement department to keep payables accurate andcurrent

Works with vendors to keep accounts accurate andcurrent

Prepares annual vendor1099s

Assists auditors with all requests relating to duties in AccountsPayable

Payroll

Enters various employee changes into Payroll Processing Platform that are specific to Time and Attendance department allocations as Specified in Employee Arrival form

Assists employees managers and directors with information regarding payroll

Reviews payroll for timecard completion errors and general accuracy. Checks for payroll changes communicated and made by Human Resources

Processes manual payroll checks under the instructions from Human Resources and / or managers which include final payroll checks vacation disbursements bonuses payroll corrections and benefit-related reimbursements. Maintains supporting documentation in electronic file for Human Resources related manual checks Routes live check for signatures

Works with Human Resources to facilitate special payrolls done outside of the normal payroll cycle

Inputs reconciles and transmits bi-weekly payroll hours and earnings data to ADP and uploads payroll check data into banks fraud security portal

Prepares payroll entries

Creates modifies and maintains time and attendance and policies in collaboration with Human Resources

Maintains payroll processing management reports

Reconciles and distributes employees annual W-2 reports

Assist auditors with all requests relating to duties in Payroll

Additional Duties

Deposits Accounts Receivable checks donation checks and other checks and assists in entering payments into Sage 100 Fund Accounting AR module

Prepares entries related to retirement contributions and is responsible for entering and transmitting ACH payments for retirement contributions and employer match into the VALIC portal

Prepares and reconciles annual retirement census report in ADP with the assistance of Manager Finance as needed for annual audit.

Prepares entries related to healthbenefits

Prepares entries related to credit cardexpenditures

Submits quarterly reports to Bureau of Labor Statistics

Prepares quarterly Sales Tax report and submits to Franchise Tax Board(check)

Other duties asassigned

JOB COMPETENCIES / SUCCESS FACTORS :

Teamplayer : Demonstratescooperativespiritrespectsprofessionalboundariesandissuccessfulat sharing responsibilities withothers

Self-led : Knows and completes responsibilities in assigned timelines asks for clarifications whenneeded

Sensitivetothecircumstancesandneedsofthecriticallyill andseniorsaswellaspeoplewithmental health and substance abuseissues

Customeroriented : Workswellwithallcustomers(internalstaffandexternalcontacts)promotesa positive image of the agency and works diligently to resolve customerissues

Poised : able to maintain a calm positive and constructive attitude during interactions with diverse populations sometimes in challengingsituations

Ethical : Honest accountable maintainsconfidentiality

Decisive : Thoughtfulwhenconsideringoptionsseeksinputfromothers makesdifficultdecisionswhen necessary

Knowledgeable : Understands facets of job keeps job knowledgecurrent

Well organized : Information organized and accessible maintains efficient work space manages timewell

Strong communicator : excellent verbal and written communicationskills

Technical savvy : Skilled with computers proficient with function appropriate technology learns quickly uses technology to enhance job performance with the interest and ability to learn new technology

Required Experience :

Staff IC

Key Skills

Balance Sheet Reconciliation,General Ledger Reconciliation,Accounting Software,Account Analysis,GAAP,QuickBooks,Pivot tables,General Ledger Accounting,Accounting,Sage,Account Reconciliation,Microsoft Dynamics GP

Employment Type : Full-Time

Experience : years

Vacancy : 1

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