Office Secretary (Certification)

Overview :

Cloud Consulting Services, Inc  is a full-service IT Solutions Company that provides a variety of technical, IT, professional and administrative support services to both State and Federal government agencies. We also support commercial clients both large and small with staff augmentation and direct hire placement. If you are interested in this position and believe that this role is a great fit for your knowledge, skills, experience and career path.

Currently, we have an opening for  Office Secretary (Certification)  in  Towson, MD (Onsite / Hybrid)  for our direct Client.   The position details are below. If you are interested apply but please read the Job requirement first carefully

Title :  Office Secretary (Certification)

Location : Towsan, MD (Onsite / Hybrid)

Duration : 2+ Years (with high possibility of extension)

Note :   The position will be in person at Towson, MD 21204. After one month, the client may consider a hybrid work location at the sole discretion of the client. A hybrid work location is not preferred. The client will not consider a fully remote candidate.

Job   Duties :

• Performs a variety of skilled secretarial and clerical duties in support of the Office of Certification. Develops, formats, and prepares correspondence, memoranda, reports, announcements, and forms.
• Composes correspondence and memos.
• Prepares specialized documents and technical reports.
• Creates documents for mass mailings.
• Produces charts, graphs, and tables.
• Designs, creates, and maintains databases, spreadsheets, rosters, and logs. Prepares routine and special reports.
• Enters, sorts, and retrieves information in databases and spreadsheets for processing tuition reimbursement, tracking employee certification records, and initiating salary lane advancements. Gathers and compiles information.
• Maintains electronic and paper document filing systems. Scans employee records into Information System (EIS). Receives, distributes, and files documents.
• Reviews and processes documents pertaining to functions of the Office of Certification. Checks documents for completeness, accuracy, and compliance with established policy and procedural requirements.
• Receives, opens, analyzes, sorts, and distributes incoming inter-office and U.S. mail. Follows up on assigned responses, due dates, reviews, and signatures.
• Attends meetings and take notes. Arranges and coordinates appointments, conferences, and schedules. Reserves meeting rooms. Arranges for equipment, supplies, and refreshments needed.
• Answers telephone calls. Provides assistance and information to callers, which requires a detailed knowledge of Office of Certification procedures including but not limited to tuition reimbursement, Maryland certification, and salary lane advancement requirements. Receives and forwards messages to office staff. Receives and directs visitors to the office.
• Prepares and processes check request forms, requisitions, vouchers, and purchase orders. Maintains financial records. Monitors expenditures.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS :

Education, Training and Experience :

Possession of a high school diploma or appropriate equivalent, plus three years of secretarial experience. Experience supporting Human Resources functions and using human resources information systems is preferred.

Demonstrated skill in typing 40 words per minute.

Note : Other combination of applicable education, training, and experience which provide the knowledge, skills and abilities necessary to perform effectively in the position, may be considered.

Knowledge, Skills, and Abilities :

Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers and office software packages. Knowledge of automated office systems.

Demonstrated skill in typing 40 words per minute. Skill in performing word processing functions. Skill in setting up and maintaining databases, spreadsheets, and logs. Skill in setting up and maintaining filing systems. Skill in gathering and compiling information for statistical reports. Skill in processing financial documents and transactions. Skill in composing correspondence and memoranda. Skill in operating personal computers and related office equipment.

Ability to communicate effectively both orally and in writing. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships. Ability to appropriately maintain confidential information.