Administrative Specialist 1 Portland

Administrative Specialist 1 Portland

The Oregon State Police in Portland, Oregon is hiring for one (1) full-time, permanent Administrative Specialist 1 position. This is an in-office position without the option for remote or hybrid work.

Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.

If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 10 / 08 / 2025. If you apply after this time, you will not receive internal preference, and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 12 / 17 / 2025, or until filled, with application review dates occurring approximately every two weeks beginning 10 / 08 / 2025. We may close the announcement at any time after this date when we have received an adequate number of applications.

If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact osp.recruiting@osp.oregon.gov and reference REQ-187641.

The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Summary of Job Duties :

In this position, you will provide administrative, operational, and program support to the area command and worksite(s) to include Patrol, Criminal, and Fish and Wildlife Divisions. You will prioritize daily and weekly workloads to support the agency, region, and area commands' strategic goals, mission, business expectations, and timelines in accordance with department policies, rules, procedures and Oregon laws. You will be responsible for knowing the expectations of the office and work independently with little to no supervision to fulfill those expectations with a high-level of accuracy and within timelines, along with assisting in working with troopers regarding office procedures and local timelines.

Minimum Qualifications / Eligibility Requirements :

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;

OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;

OR

An equivalent combination of education and experience.

Preferred Skills :

• Consistently demonstrates a high standard of performance, personal integrity, and conduct, while adhering to best confidentiality practices.
• Skilled at reading, interpreting, and explaining laws, rules, policies, and procedures to a variety of individuals who have differing communication styles and levels of understanding of the information.
• Demonstrated proficiency using Microsoft Word, Excel, Outlook to include working with databases, auditing reports, and performing quality assurance.
• Ability to proactively work independently and within a team environment.
• Skill in analytical problem solving, strong critical thinking and adaptability.
• Ability to establish / develop work routines to see assignments through to completion before or on deadlines utilizing organization and multi-tasking skills.

Special Qualifications :

Selection Process :

The process will be comprised of the following evaluation assessment (subject to change) :

How to Apply :

Apply in Workday by the deadline listed above, failure to submit your application by 11 : 59PM of the above listed date will result in automatic disqualification of your application. You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position. In addition to a resume, you must submit a cover letter no more than two pages in length addressing how you meet the preferred skills for this position. Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application. Please submit these documents in either MS Word or PDF format.

This position is covered by an AFSCME Collective Bargaining Agreement. Current OSP AFSCME Local 896 employees who meet the minimum qualifications of this position will be given preference in the selection process. Current OSP employees should refer to the Filling of Vacancies policy for additional information.

The Oregon State Police does not offer visa sponsorships.

Additional Information :