Sr. Administrative Assistant, R&D

Sr. Administrative Assistant, R&D at Carta summary :

As a Senior Administrative Assistant supporting R&D at Carta, you will manage complex calendars, coordinate meetings, events, and travel for multiple Vice Presidents. You will build trusted partnerships with leadership and handle expense approvals and special projects to streamline executive operations. This role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced, tech-driven startup environment.

The Company You'll Join

Carta connects founders, investors, and limited partners through world-class software, purpose-built for everyone in venture capital, private equity and private credit. Trusted by 65,000+ companies in 160+ countries, Carta's platform of software and services lays the groundwork so you can build, invest, and scale with confidence.

Carta's Fund Administration platform supports 9,000+ funds and SPVs, representing nearly $185B in assets under management, with tools designed to enhance the strategic impact of fund CFOs. Recognized by Fortune, Forbes, Fast Company, Inc. and Great Places to Work, Carta is shaping the future of private market infrastructure.

Together, Carta is creating the end-to-end ERP platform for private markets. Traditional ERP solutions don't work for Private Funds. Private capital markets need a comprehensive software solution to replace outdated spreadsheets and fragmented service providers. Carta's software for the Office of the Fund CFO does just that - it's a new category of software to make private markets look more like public markets - a connected ERP for private capital.

For more information about our offices and culture, check out our Carta careers page.

The Problems You'll Solve

At Carta, our employees set out on a mission to unlock the power of equity ownership for more people in more places. We believe that the problems we solve today unlock the opportunities of tomorrow. As an Sr. Administrative Assistant, for R&D organization, you'll work to :

• Build trusted business partnerships with the VP's you support
• Understand how Carta operates. Know who is responsible for what, which teams are in which office and who our leadership teams are
• Proactively manage heavy calendars (which includes internal and external meetings)
• Plan and execute team meetings, events and offsites; including the coordination of agendas, logistics, hospitality and more
• Book travel and process expenses accurately and timely
• Approve expenses, travel and time off requests for your leader's direct reports
• Special projects as directed by the Executive Assistant Manager

The Team You'll Work With

We are looking for an Sr. Administrative Assistant, R&D to join our Executive Admin team and support 4-5 Vice Presidents across our R&D team. This person will report to our EA manager and work closely with both the product EA and R&D teams.

Carta's Executive Admin team blocks and tackles for our leadership teams to help create the space and bandwidth for our leaders to focus on our big bets. We play an important role helping leaders understand their blind spots and keep a 'pulse' on their teams. We work both autonomously with leadership - calendaring, meeting and agenda prep, expenses and projects - and also collaborate as a team on broader projects - events, offsites, training and best practices. Our team sits in offices across New York, San Francisco, Sandy and Seattle.

About You

You are a roll-up-your-sleeves, "get in the weeds," individual that has administrative support experience in a fast paced startup environment. You are incredibly detail oriented , thoughtful and proactive. You are professional and eager to learn.

We believe you will be successful in this role if you :

At Carta, you're not just an employee. You're a builder who is creating infrastructure that accelerates innovation and empowers more ownership. Cartans are helpful, relentless, unconventional and kind; representing Carta's Identity Traits. They work collaboratively and cross functionally to challenge the status quo; working towards a common goal of creating more owners in the private markets.

Salary

Carta's compensation package includes a market competitive salary, equity for all full time roles, exceptional benefits, and, for applicable roles, commissions plans. Our minimum cash compensation (salary + commission if applicable) range for this role is :

$54.76 - $64.42 per hour in San Francisco

Final offers may vary from the amount listed based on geography, candidate experience and expertise, and other factors.

Disclosures :

Keywords :

administrative support, executive assistant, calendar management, event coordination, travel booking, expense processing, R&D support, VP support, startup environment, organizational skills