OPS Administrative Assistant - Pediatric Neurology

OPS Administrative Assistant - Pediatric Neurology

Job No : 537485

Work Type : Full Time

Location : Main Campus (Gainesville, FL)

Categories : Health Care Administration / Support

Department : 29091800 - MD-PEDS-NEUROLOGY

Job Description

Classification Title :

OPS Administrative Assistant

Job Description :

The College of Medicine Pediatric Neurology division is currently recruiting for a full-time OPS Administrative Assistant. Join the team in supporting daily administrative functions of office operations.

Duties include :

Calendar & Schedule Management

Maintain and update the division-wide calendar with current and upcoming events.

Send preliminary monthly invites and weekly calendars with updated leave information.

Update on-call schedules and notify physicians of changes as needed.

Meeting Coordination

Prepare agendas, send Outlook invites, and follow up with reminder emails.

Attend division and faculty meetings to take and distribute meeting minutes.

Support weekly administrative meetings with the Chief and Division Administrator, including agenda prep and follow-up communication.

Leave & Clinic Coordination

Process faculty, APP, and resident leave requests.

Coordinate clinic closures and patient rescheduling with clinical staff.

Maintain internal leave tracking logs and notify payroll for documentation.

Expected Salary :

$19.88 to $20.83 per hour; commensurate with experience

Minimum Requirements :

High school diploma or equivalent and one year of appropriate experience or an equivalent combination of education and experience.

Preferred Qualifications :

• Administrative support experience including
• Outlook Calendar Management experience
• Hosting Zoom meetings
• Experience Taking meeting minutes

Special Instructions to Applicants :

To be considered for this position, please include a cover letter, resume, and a list of professional reference with your online application form. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD). Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

Health Assessment Required :

No

Applications Close : 16 October 2025

To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 537485

Our Commitment :

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

Copyright ©2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-8e89f0ea706f7f46897199c19db4ec55