Project Coordinator

Project Coordinator

Salary : $60,000.00 - $65,000.00 per year - Commensurate with Experience

Job Type : Full-time

Location : Mountain View, CA

Mode : Hybrid

Shift & Schedule : 8 : 30 AM - 5 : 00 PM

Applications will be accepted until job is closed.

Role Summary and Strategic Purpose

The Project Coordinator (PC) is the central hub for administrative, organizational, and logistical execution across all technical and infrastructural projects. This is a critical support function that ensures the project team remains on track and operates efficiently, freeing up Project Managers (PMs) for high-level strategic oversight and complex problem-solving.

The PC is responsible for providing unified coordination and assistance across all project locations, including Bay Area sites and Distributed Offices / Overseas projects. The goal is to provide a single, consistent approach for project execution, communication, and data reporting across all specialized workstreams.

Key Tasks and Responsibilities

The PC's primary tasks are centered around logistical and administrative support for the entire project lifecycle, ensuring the successful delivery of complex infrastructure and technology initiatives.

Unified Coordination and Communication :

Serve as the crucial communication link between the PMs, team members, stakeholders, and external departments across different locations and time zones.

• Ensure all project teams receive consistent and timely updates.
• Manage meeting logistics, including scheduling, preparing, and distributing detailed agendas in advance.
• Be adept at using various tools for communication, including video conferencing, chat, and email.

Project Documentation and Workflow Management :

Assist in the creation, maintenance, and distribution of unified project plans, schedules, and financial budgets.

Financial & Resource Management :

Assist with managing project resource allocation, including budget and material tracking.

Vendor and Procurement Support (Infrastructure Focus) :

Assist with onboarding potential vendors.

Data Analysis and Quality Assurance :

Utilize project management software to manage workflows, track progress, and analyze project data (costs, resources, usage metrics for parking initiatives).

Essential Qualifications

A strong candidate for this role will possess a blend of organizational, technical, and interpersonal skills necessary to navigate a complex, multi-site project portfolio.

Preferred Experience :

3+ years of experience in project management or a dedicated project support role is highly preferred.

Preferred Technical & Foundational Knowledge :

Proficiency in project management software, such as Microsoft Project, Primavera, Asana, or Trello.

Preferred Project Management Methodology :

Encourage a blend of Waterfall for the procurement and installation phases (long, sequential planning) and Agile / Scrum principles for the internal coordination, quality assurance, and feedback collection phases (quick, iterative loops for site enhancements and system testing). The PC would be instrumental in managing this hybrid flow.

Required Skills :

Excellent communication, presentation, and interpersonal skills.

What's in it for you?

Propark is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

Please go to the Propark corporate careers portal to view our CPRA Applicant Notice and Privacy Policy for the state of CA. This policy will also be emailed to you upon receipt of your application.