Inventory and Fulfillment Coordinator

Inventory Coordinator

The Inventory Coordinator serves as a critical link in supporting the delivery of maintenance and field services within the Solutions Division by ensuring effective inventory management, precise order fulfillment, and seamless vendor coordination. This role is responsible for overseeing all aspects of inventory control, purchasing, shipping and receiving, and continuous process improvement to uphold Remprex's commitment to world-class service. The ideal candidate demonstrates strong organizational and analytical skills, exceptional attention to detail, and the ability to manage multiple priorities in a dynamic, fast-paced environment.

Responsibilities include :

• Provide strategic oversight for all shipping and receiving operations, ensuring materials are processed accurately, efficiently, and in alignment with organizational timelines.
• Establish and monitor standards for pre-configuration, packaging, and preparation of parts prior to outbound shipments.
• Oversee the processing of inbound shipments and corresponding purchase orders within NetSuite, ensuring data accuracy and compliance with company procedures.
• Develop and enforce quality control procedures to verify order accuracy prior to shipment and to fulfill internal ticket requests.
• Directly manage the return merchandise authorizations (RMAs), ensuring proper documentation, root cause analysis, and compliance with vendor-specific requirements.
• Design, implement, and manage advanced inventory processes within NetSuite Inventory Management and Field Service Modules to optimize operational efficiency.
• Analyze inventory performance across HQ and remote locations to determine appropriate minimum and maximum stock levels, reducing shortages and excess inventory.
• Drive continuous improvement initiatives by evaluating and refining inventory and fulfillment workflows to enhance accuracy and reduce costs.
• Oversee the establishment and maintenance of labeling, storage, and tracking systems to ensure organization-wide inventory integrity.
• Lead monthly inventory reconciliation activities and ensure accurate reporting to support financial and operational objectives.
• Oversee the creation, review, and approval of purchase orders (POs) in accordance with company policies and budgetary controls.
• Evaluate vendor proposals and negotiate terms to support strategic purchasing decisions and cost-optimization initiatives.
• Maintain ongoing communication with vendors and internal stakeholders to anticipate needs, resolve discrepancies, and align procurement with inventory forecasts.
• Manage procurement operations through NetSuite, ensuring compliance with internal controls and reporting standards.
• Lead cross-functional initiatives to manage and resolve ticket queues related to shipping, receiving, and inventory (SNR) categories.
• Partner with Accounting, Tech Support, and Field Service teams to review invoices, shipment discrepancies, and process improvements.
• Represent the department in cross-functional meetings to ensure alignment on inventory, procurement, and fulfillment strategies.
• Develop and implement process documentation, KPIs, and reporting tools to improve visibility and performance across operations.

Required qualifications include :

Preferred qualifications include :

This role is 100% on site, based out of our corporate location in Lisle, IL.

Remprex specializes in the operation, support and engineering of intermodal terminals and ports nationwide. We are committed to delivering safe, efficient, and scalable services to help our clients transport intelligently.

Our core values include :

We offer comprehensive benefits including medical, dental, vision, and prescription drug coverage, flexible spending accounts, 401(k), vacation, sick and paid holidays, leaves of absence, employee assistance program, employer-paid life and AD&D insurance, employer-paid short and long-term disability, voluntary accident, hospital indemnity, critical illness and life insurance, tuition reimbursement, employee referral program, opportunities to learn and grow your career, and hybrid work schedules.

Remprex is proud to be an equal opportunity employer. We are committed to building a diverse workforce and do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.