Assistant Administrator- Department of Aging

Assistant Administrator- Department Of Aging

Under general direction, performs major daily and project / program based administrative duties. Recommends and administers divisional / departmental policies and procedures. Prepare regular and special reports related to divisional / departmental operations. Performs other job-related duties as required.

Bachelor's Degree in Business / Public Relations or closely related field from a four-year accredited college or university required. Two years of full-time paid experience in government or private industry office administration required. (Substitution : Two years of any equivalent combination of education, training and experience may substitute for each year of college education lacking.) Must be able to operate a personal computer with Microsoft Office Suites.

Additional Duties

• Provide comprehensive administrative assistance to the Director of Aging, including calendar management, meeting coordination, and preparation of agendas and materials.
• Draft, edit, and proofread correspondence, reports, presentations, and other documents.
• Screen incoming calls, visitors, and correspondence; route inquiries to appropriate staff and ensure timely responses.
• Maintain accurate electronic and physical filing systems in compliance with city records management policies.
• Prepare travel authorizations, reimbursements, and other administrative forms.
• Support day-to-day operations of the Department of Aging office, including supply ordering, vendor coordination, and maintenance requests.
• Assist with departmental projects and initiatives such as community outreach events, grant programs, and senior engagement activities.
• Collect, compile, and track data and program metrics for reports and presentations to City Council, the Mayor's Office, and partner agencies.
• Coordinate logistics for staff meetings, training, and community presentations.
• Maintain up-to-date contact lists, mailing lists, and distribution systems for outreach and communications.
• Support the preparation of newsletters, press releases, and informational materials.
• Assist with social media content scheduling and website updates
• Handle confidential and sensitive information with discretion.
• Performs other job-related duties as required.
• Exercise sound judgment and diplomacy in interactions with the public, officials, and staff.
• Support an inclusive and respectful environment in alignment with the Department's mission and city values.
• Attend community events or public meetings as requested by the Director.
• Perform related administrative or clerical duties as assigned to support departmental operations.

Preferred Requirements :

The City's guiding principles are as follows : Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.