Assistant to Department Chair-Surgery Administration

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Assistant to Department Chair-Surgery Administration101 Truman Medical Center

Job Location

University Health 1 (UH1)Kansas City, Missouri

Department

Admin Surgery UHTMC

Position Type

Full time

Work Schedule

8 : 00AM - 5 : 00PM

Hours Per Week

40

Job Description

Make an Impact Behind the Scenes of Surgical Excellence

Join our dynamic Surgery Administration team and provide high-level executive and administrative support to the Chairman and department physicians. As the Assistant to the Chairman , you’ll be the hub of coordination—balancing schedules, managing communications, and ensuring operational efficiency across a fast-paced, high-performing department. This role is ideal for a proactive professional who thrives on organization, discretion, and collaboration. You’ll work closely with executive leaders, physicians, and university partners to keep everything running smoothly—from meetings and reports to credentialing and onboarding.

Key Responsibilities

Serve as the primary point of contact for the Chairman and department physicians.

Manage complex calendars, communications, travel arrangements, and expense reports.

Coordinate and prepare meetings, presentations, and annual department reports.

Support budgeting, billing, purchasing, and reconciliation of department expenses.

Partner with leadership on physician recruitment and onboarding logistics.

Maintain credentialing, licensing, and evaluation records for faculty and physicians.

Create and maintain reports, data analyses, schedules, and department documentation.

Provide general administrative, IT, and project support to department leadership.

Minimum Requirements :

Education : Associate’s Degree in a related field (Health Sciences, Business, Public Administration, or Education) OR an equivalent combination of education and experience.

Experience :

Minimum of 3 years progressively responsible administrative support experience, including administration of an education program.

3 years as an executive assistant or in an advanced secretarial role.

Technical Skills : Advanced proficiency in MS Word, PowerPoint, Excel, Outlook, Zoom, and WebEx.

Communication : Excellent written and verbal communication, professional presence, and a customer service orientation.

Judgment & Confidentiality : Ability to handle sensitive information with discretion, prioritize urgent matters, and manage complex workloads under tight deadlines.

Collaboration : Team-oriented approach with strong critical thinking and problem-solving skills.

Healthcare Experience : Experience working directly with physicians, residents, and medical students.

Preferred Qualifications :

Education : Bachelor’s Degree in a related field (Health Sciences, Business, Public Administration, or Education) or equivalent experience.

Experience :

5 years of progressively responsible administrative support experience, including administration of an education program.

5 years as an executive assistant or in an advanced secretarial capacity.