Office Manager

Newport Capital PartnersChicago, IL, United States

1 day ago

Job type

Full-time

Job description

Position Title : Office Manager

Reports To : Managing Partner and CFO

Location : Downtown Chicago

Company : Boutique, privately held real estate investment management firm

We are a fast-paced, collaborative, and growing real estate investment firm based in Downtown Chicago. We’re seeking an Office Manager who is resourceful, organized, and energized by variety in their day. This role blends responsibilities across office operations, executive support, and property-level accounting. You’ll be a key part of our team, working cross-functionally and supporting all areas of the business.

Hours : Full-time, in-office, Monday–Friday, 8 : 30AM–5 : 30PM

Key Responsibilities

Office Management & Administrative Support

Serve as the first point of contact at the front desk; welcome and direct visitors
Manage office operations : phone system, supplies, mail, shipping, and vendor accounts (e.g., FedEx, Amazon, Staples, printers)
Oversee meeting logistics and conference room technology
Provide general administrative support and assist with internal documentation, reports, and presentations
Track LLC entities and manage annual state filings

HR & Office Coordination

Support onboarding and offboarding logistics (tech, desk setup, building access, etc.)

Plan team events, coordinate office lunches, and assist with employee appreciation initiatives

Schedule internal meetings and manage visitor hospitality, including catering

Accounting Support

Manage weekly accounts payable using AvidXchange

Assist with year-end 1099 preparation and vendor tracking

Manage employee expense reports and corporate credit card reconciliation

General Operations

Support the property operations team with tenant and vendor communication

Support the investment relations team with managing investor communication

Assist with special projects and cross-functional initiatives as needed

Qualifications

CRM experience preferred

Highly organized, self-motivated, and proactive with excellent follow-through

Strong communication and interpersonal skills

Able to multitask and prioritize in a fast-paced, team-oriented environment

Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint required

Bachelor’s degree preferred

3–5 years of relevant experience in office management, administration, or operations

Experience with Yardi or AvidXchange is a plus

Compensation & Benefits

Competitive salary based on experience

Medical, dental, vision, life, and disability insurance

401(k) plan

Paid time off

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Office Manager • Chicago, IL, United States