Accounting and Administrative Specialist

Accounting And Administrative Specialist

The World Economic Forum, committed to improving the state of the world, is the international organization for public-private cooperation.

The Forum engages the foremost political, business, cultural and other leaders of society to shape global, regional and industry agendas.

As part of an effort to improve the finance function, we are recruiting for an Accounting and Administrative Specialist.

The accounting and administrative specialist will be part of a global team of 8 people and report to the Accounting Lead.

As part of the role and responsibilities, the candidate will be required to work with internal stakeholders across the organization as well as external stakeholders such as, suppliers and banks.

Details of main responsibilities include :

Support of Account payables

Invoices reception and checking

Invoices approval follow-up, codification and booking

Payables payment booking

Support of Travel & Expenses (Concur)

Support and training of staff members

Daily support for administrative tasks

Daily support for checking Travel & Expenses entries and booking

Support of Account receivables

Support internal stakeholders (questions, investigations)

Support / maintain on filling in external providers portals

Booking incoming payments

Others

Credit card administration

Relevant tax forms (e.g. W8)

Build and maintain good working relationships with all stakeholders, internal and external

Payroll

Track salary and interim salary due dates

Be the interface with the service provider

Review the data received and prepare payments

The successful candidate will be assessed on :

Quality of bookings (no. of errors, etc)

Volume managed (no. of invoices booked, email response, etc)

Relationship with stakeholders (internal and external feedback)

Preferred requirements and experience include :

Degree in finance, accounting and / or business administration

Professional accounting qualification is a plus

5+ years of experience in similar position

Excellent IT skills (MS Office, Certinia, Concur is a plus)

Excellent technical accounting and systems skills

Strong controls mindset and behaviours

Strong organization skills

Fluent spoken and written English

Excellent communication skills

Proactive, practical, pragmatic, flexible, hands-on, customer focused, solution based and results oriented

The Forum believes that progress happens by bringing together people from all walks of life who have the drive and the influence to improve the state of the world by building awareness and cooperation, shaping mindsets and agendas, and driving collective action. Join us and become a driver for positive change!