Part Time Property Manager

Job Description

Job Description

Job Title : Property Manager

Job Description : This position reports to the assigned Regional Manager and interfaces with the

Accounting Department. This position’s direct reports are the Assistant Property

Manager, Maintenance Supervisor, Leasing Professionals, Service Coordinator, and

Administrate Assistant at their propert(ies). Intrepid Professional Group is committed

to an employee-orientated, high-performance culture that emphasizes empowerment,

quality, continuous improvement, and the recruitment and ongoing development of a

superior workforce.

Job Duties : Training of Property Staff

Hiring, Discipline, Termination of direct reports in conjunction with Regional Manager

(RM) when necessary

On-Boarding of Direct Reports

Annual Performance Reviews of Direct Reports

Annual Creation of Personal Professional Goals

Assist Direct Reports with their Personal Professional Goals Annually

Budget Coordination – Capital Expenditure, Rent Increases, Changes to Budget from

previous year under direction from RM

Review of Monthly Financial Packages

Answer Financial Questions from RM, COO, Accounting

Answer Operational Questions from RM, COO, Accounting

Property level Compliance completion by due date

Weekly Review of Accounts Receivable

Monthly Review of Accounts Payable

Preparation of legal notices (7-Day Non-Payment, 30-Day Health and Safety)

Meet weekly with direct reports

Enter Purchase Orders and Invoices according to Policy and Procedure Manual

Procure bids for annual contracts

Procure bids for capital projects

Review / Update Site Staff Job Descriptions as requested

Review Staff Needs at properties as needed

Create and update Preventative Maintenance Plan with Maintenance Supervisor

annually

Preparation of 504 Requests

Perform all tasks in Yardi as outlined in Policy and Procedure manual

Attend all on-site Agency Inspections (REAC, MOR, File / Physical Inspections)

Prepare Annual Utility Allowance analysis

Review / Accept / Approve Resident Applications

Maintain Wait List or Oversee Maintenance of Wait List if applicable

Complete all Resident Recertifications (HUD, MSHDA, RD, LIHTC)

Maintain Resident Files

Conduct Property and Common Area Inspections at least weekly

Accept Work Order Requests; Process as outlined in Policy and Procedure Manual

Accept Rent Payments, Process in Yardi, and Deposit into Bank

Manage Accounts Receivable on an on-going basis

Conduct Move In Inspections on Vacant Apartments

Prepare and Ensure Delivery of all Resident Communications

Address all Resident Complaints

Assess and assign direct reports workload daily

Prepare Board Reports as requested

Manage Property within Approved Budget

Special Projects as requested

Job Qualifications :

General Knowledge of affordable housing programs

Proficiency in Word, Excel, Outlook, and other Microsoft Products

General Knowledge of Compliance Requirements for affordable housing

Strong Written and Verbal Communication Skills

Strong Leadership Skills

Ability to maintain a high level of confidentiality