Administrative Assistant

Position Summary

Reporting to Operations Manager the Administrative Assistant is a key part of the Mayors Office of Education staff with dual responsibilities for the Adult Education program and for the MOE Department.

The position will support the Adult Education program with contract management partner Memoranda of Understanding and invoice processing and will provide administrative support to all Adult Education Philadelphia staff including event planning and meeting coordination. They will proofread documents PowerPoints and all public-facing materials.

The Administrative Assistant will also support the Director of Operations with responsibility for payment of invoices for MOE and will serve as a backup on key administrative functions including HR processing and procurement.

We are seeking a detail-oriented individual with exceptional communication organizational and administrative skills This position will add administrative capacity and efficiency to several office operations such as invoicing creating standard operating procedures managing office supplies updating and maintaining information of community-based partners in the resources list and more.

Essential Functions

Invoice processing and tracking

• Prepare and submit invoices for adult education and Mayors Office of Education programs

Human Resources processing

Support Adult Education Events

Contracts

Other Functions :

Competencies Knowledge Skills and Abilities

Digital literacy

Efficient and Detail Oriented

Accounting or invoicing

Human Resources Administration

Writing and proof-reading

Qualifications :

Additional Information :

TO APPLY :   Interested candidates must submit a cover letter and resume.

Salary Range : $50000 - $58000

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Effective May 22 2023 vaccinations are no longer required for new employees that work in non-medical non-emergency or patient facing positions with the City of Philadelphia. As a result only employees in positions providing services that are patient-facing medical care (ex : Nurses doctors emergency medical personnel) must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race ethnicity color sex sexual orientation gender identity religion national origin ancestry age disability marital status source of income familial status genetic information or domestic or sexual violence victim status. If you believe you were discriminated against call the Philadelphia Commission on Human Relations at or send an email to

For more information go to : Human Relations Website : Work :

No

Employment Type : Full-time

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Experience : years

Vacancy : 1