Administrative Specialist Center for Nursing Excellence

Administrative Specialist

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

Seeking a detailed-oriented and proactive Administrative Specialist to join the Center for Nursing Excellence team!

What you will do as a team member :

Maintain and update the library catalog within the department

Coordinate with vendors for educational equipment maintenance, replacement equipment and new orders

Track and order inventory, ensuring office and educational supplies are on hand

Manage check in and check out of equipment, books and materials

Assist Nurse Educators with set up and take down of training equipment in the classrooms

Perform regular maintenance and cleaning of teaching / educational equipment

Establish relationships with key stakeholders

Support team and organizational event planning and logistics

Ideal candidate will have administrative experience, preferable in a clinical setting with strong organizational and inventory management skills. Effective communication with both staff and vendors is key. Additionally, willingness to handle administrative tasks is needed. With the duties listed will need the ability to lift over 25 pounds occasionally.

Full time position : 40-hour weekday schedule and must work on site.

Summary :

Performs duties of an Administrative Associate but with some authority to step outside confines of established procedures. They are also considered the subject matter authority in the administrative area for the department / clinic.

Responsibilities :

Assisting in developing budgets, monitoring expenditures, and reconciling financial statements. Investigating discrepancies and processing corrective actions.

Coordinating and completing special projects independently or in cooperation with other groups as assigned.

Determines administrative needs and making arrangements for conferences, meetings, seminars or other related activities.

Extracting and compiling data from written sources, individuals, and / or databases and providing interpretation.

Managing departmental information systems.

Preparing complex databases, reports, charts, graphs, spreadsheets at designated intervals as requested. Composing formal correspondence and documents for internal or external circulation.

Serving as point person for all complex customer service and administrative issues. Interpreting and communicating policies / procedures to other parties based on knowledge of the organization and departmental guidelines. Routinely providing guidance and direction to lower-level staff. Assists with screening applications and conducting initial interviews of entry-level staff as needed. Investigate patient and provider complaints and provide reports with root causes and service recovery.

Other Information :

Education Requirements :

High School diploma or GED

Licensure / Certification Requirements :

No licensure or certification required.

Professional Experience Requirements :

Two (2) years of clerical or administrative experience

If Bachelor's degree, no years of clerical or administrative experience

If Associate's degree, one (1) year of clerical or administrative experience

Knowledge / Skills / and Abilities Requirements :

Customer Focus : makes the customer and their needs their top priority and goes the extra mile to satisfy their customers. Demonstrates the ability to resolve customer problems. Technical expertise : understands the technical aspects of one's job. Effectively uses Microsoft office products in order to produce reports and documents. Demonstrates the ability to learn and master the scheduling system as appropriate Coachability : Receptive to feedback, willing to learn and embraces continuous improvement Accountability : Manages performance to meet expected results. Works to meet the internal / external customer requirements. Fiscal responsibility : Understands the insurance process and seeks to make the best decision / referral in the interest of the customer. Understands the relationship of the budget and resources to the strategic plan. Coaching : Shares information, advice and suggestions to help others to be more successful. Provides appropriate support and acts as a resource depending on the situation and capabilities of the employee. Conflict Resolution : Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Finds agreement on issues and follows through on implementation Solving Problems : Uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Job Details :

Legal Employer : STATE

Entity : UNC Medical Center

Organization Unit : Center of Nursing Excellence

Work Type : Full Time

Standard Hours Per Week : 40.00

Salary Range : $18.66 - $26.51 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type : Onsite

Work Schedule : Day Job

Location of Job : US : NC : Chapel Hill

Exempt From Overtime : Exempt : No

This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and / or to apply for a career opportunity.

Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.