Clerical & Admin Spec

The Office Administrator will be highly organized and committed to maintaining smooth day-to-day operations by overseeing front desk activities managing incoming calls and providing comprehensive administrative support. This role is responsible for creating a positive office environment and delivering service that exceeds client expectations. The ideal candidate will demonstrate strong planning organizational and time-management skills along with the ability to work independently and effectively prioritize multiple projects.

Responsibilities:

• Create and modify documents in Microsoft Office (with special emphasis on Excel)
• Answer and route incoming calls and handle inquiries
• General clerical duties including mail distribution photocopying and logging incoming checks
• Maintain office supply inventory and order breakroom and office supplies as needed
• Keep breakroom and kitchen fully stocked
• Organize and oversee office moves and furniture installation for Home Office personnel
• Code and submit certain Home Office vendor invoices for approval
• Assist with special projects as needed
• Manage contract and price negotiations with certain office vendors and service providers
• Manage relationships with vendors and landlord ensuring that invoices are paid timely
• Coordinates recognition of location anniversaries
• Submit maintenance requests to building management
• Maintain distribute and restock supply of desk file cabinet and door keys
• Coordinate maintenance of ice machine postage machine corporate facilities and furniture
• Maintain floor plans for Home Office

Requirements & Experience:

• 5 years of administrative support experience
• Valid drivers license
• Receptionist experience
• Associate Degree

Compensation

• $15.50- $16.00/hr.

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender gender identity national origin disability or veteran status.