Executive Assistant

Executive Assistant

Founded over 25 years ago by Dorothy Green, the Council for Watershed Health (CWH) is a non-profit organization with the mission to advance the health of our region's watersheds, rivers, streams, and habitats both in natural areas and urban neighborhoods. We do this through science-based research, education, and inclusive engagement.

Our multi-disciplinary and passionate team is working toward watersheds that are healthy and accessible to people and steelhead trout. We're educating decision makers through publications, symposia, and project tours. We're building the capacity of local community-based organizations and Tribal entities to develop multi-benefit projects that result in healthier watersheds and communities. We're committed to the vision that our watersheds are managed for environmental health, social equity, and economic vitality. By joining our organization, you will be a part of a talented team dedicated to improving our organization and advancing our mission.

About The Position

CWH is hiring an Executive Assistant to provide executive-level administrative and strategic support to the Executive Director and leadership team, serving as the primary liaison to the Board of Directors. This role plays a key part in coordinating board activities, supporting organizational initiatives, and ensuring smooth oversight of special projects.

The Executive Assistant must be highly organized, adaptable to changing priorities, proactive in problem-solving, and able to handle confidential information with discretion.

This position reports directly to the Executive Director and works closely with the Director of Finance & Operations and the leadership team.

Essential Responsibilities & Competencies

Executive Support (30%)

• Serve as the primary point of contact for the Executive Director, including calendar management, scheduling, and meeting logistics.
• Prepare presentations, reports, and materials for executive meetings and activities.
• Draft, edit, and proofread correspondence and documents.
• Organize and maintain digital and physical filing systems and confidential records.
• Coordinate internal team meetings and assist with planning executive-led events and initiatives.
• Coordinate logistics for board, staff, and partner convenings, including venue, travel, catering, and technical support.
• Ensure professional and timely internal and external communications.
• Represent the Executive Director's office with professionalism in all interactions.
• Exercise sound judgment in making administrative decisions and ensure follow-through on the Executive Director's priorities.
• Attend CWH events and activities as needed.
• Support the planning and tracking of special projects.

Board Coordination & Support (30%)

Strategic Partnerships Support (30%)

Personal Development & Continuous Improvement (10%)

Ideal Candidate

Preferred Qualifications

Position Type, Expected Hours Of Work, Benefits, And Compensation

Physical Demands

Work Location

Hybrid position based in Pasadena, CA, with required regular in-person meetings, activities, and events in Southern California.

This job description is not exhaustive and may be updated as needed.

CWH is an equal opportunity employer and is committed to fostering an inclusive workplace. All applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, veteran status, disability status, or any other characteristic protected by law. People from underrepresented communities are strongly encouraged to apply.