Executive Event Coordinator (Dallas)

Job details

We are looking for a dynamic, highly organized, and creatively driven Executive Event Coordinator for the North Dallas area who delivers impeccable, white glove service and has a strong background in event design and full-scale planning -from concept to execution. The ideal candidate brings the finesse of luxury wedding planning , the precision of corporate logistics, and the creativity to design compelling digital and printed materials using Canva or similar platforms.

This role is perfect for someone who thrives on creating elevated, memorable experiences for executives, VIPs, and clients, while also bringing events to life through stunning visual content and thoughtful programming.

Key Responsibilities :

• Lead end-to-end event planning for executive-level gatherings, VIP events, corporate retreats, appreciation dinners, and high-touch client experiences.
• Deliver white glove service in every interaction, ensuring a seamless and luxurious experience for attendees from invitation to post-event follow-up.
• Design and curate custom event programs, signage, name badges, presentations , and other branded collateral using Canva or equivalent platforms.
• Apply wedding planning skills to manage themes, dcor, timelines, vendor relationships, guest experience , and day-of coordination with precision and grace.
• Partner with leadership and stakeholders to define event goals, brand alignment, and audience engagement strategies.
• Source and manage vendors, venues, and entertainment that reflect luxury, sophistication, and quality.
• Oversee budget management, logistics, run-of-show documentation , and event setup and breakdown.
• Provide on-site leadership , ensuring every event detail-from lighting to seating to service-is flawlessly executed.
• Coordinate RSVP processes, guest communications, and executive briefings as needed.
• Conduct post-event evaluations and reporting to assess success and identify areas for growth.

Required Qualifications :

Preferred Skills :

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