HVAC Office Coordinator

Job Description

Job Description

Benefits :

401(k)

Dental insurance

Health insurance

Paid time off

Profit sharing

Vision insurance

About the Role :

We are seeking a reliable and detail-oriented HVAC Office Coordinator to join our growing team in Kennesaw, GA. The ideal candidate will be organized, proactive, and comfortable working in a fast-paced office environment. This position supports both our service and installation departments to ensure smooth daily operations and excellent customer service.

What Youll Do :

Answer incoming calls, relay messages, and assist customers and team members professionally.

Book service calls and assist in scheduling installations.

Communicate with customers, account managers, and technicians to create and manage service calls.

Provide back-up support for service dispatch as needed.

Assist the installation department with scheduling, coordination, and paperwork.

Review timesheets and confirm field employees are clocked into the correct jobs for payroll purposes.

Navigate industry-specific software to maintain accurate customer records and job history.

What Were Looking For :

Previous experience in an HVAC, construction, or service industry office preferred.

Strong organizational and multitasking skills.

Excellent communication and customer service abilities.

High attention to detail and ability to work independently and as part of a team.

What We Offer :

Competitive wages & paid weekly

401k plan with generous company match after 90 days

Annual profit sharing

Vacation time & Paid Holidays