Administrative Assistant

Description:

Position Summary

The Administrative Assistant provides administrative and project coordination support to the Deputy Center Director to ensure DOL and center deliverables, internal and external communications, and special projects in relation to the programs department are accomplished in a timely manner with quality and accuracy.

Essential Functions

1. Provide administrative support to accomplish tasks with a center-wide impact or to support center or corporate deliverables.
2. Provide routine administrative tasks such as answering phones, managing correspondence, greeting visitors, filing systems, printing, faxing, scanning, ordering supplies, and mail management.
3. Schedule appointments and maintain calendars.
4. Generate department and center related reports.
5. Plan specific department or center related activities and events.
6. Compose memos and departmental documents upon request; may review, proofread, and edit documents as assigned.
7. May serve as a liaison with other departments on basic administrative and/or operational matters.
8. Resolve routine administrative problems and answers inquiries concerning activities and operations of department.
9. Participate in department meetings and all mandated PRH and Strategix training.
10. Provide exceptional customer service to staff and students.
11. Greet visitors and guests
12. Serve as a positive role model to students.
13. Maintain accountability of staff, students, and property and adhere to safety practices.
14. Promote a harassment-free environment.
15. Utilize information systems and handle student data in strict adherence to Job Corps and Strategix policies to protect student’s personally identifiable information (PII) and reduce network security threats.
16. Adhere to and model Strategix servant leadership culture values: Honor Others, Inspire Vision, Choose Integrity, People First, Balance Focus with Flexibility, Serve with Humility, and Innovate and Disrupt.

We are committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Requirements:

Qualifications and Experience Minimum

High School diploma or equivalent. Ability to work independently and use good judgment. Excellent interpersonal, customer service, and written/verbal communication skills. Requires the ability to keyboard accurately at 50 wpm. Extensive knowledge of composition, grammar, spelling, and punctuation.

Preferred

Associate’s degree in business or related area of study. Three years related business office experience. Experience working with youth.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This job description is not intended to be all-inclusive. Employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate with or without notice. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning device and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to outdoor weather conditions ranging from cool in Winter to extreme heat in the Summer and Fall months, and occasional poor air quality. The noise level can vary from moderate to loud.