Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Join to apply for the Executive Assistant to Chief Executive Officer role at collide.

We’re a small team in Houston, Texas building Collide—The GenAI platform for the oil and gas industry.

Initially designed as a professional network and digital community for technical discussions and knowledge sharing, we have since built Collide’s enterprise-level AI-enabled solution. By integrating retrieval augmented generation (RAG) and advanced large language models (LLMs) with a specialized knowledge base, Collide's AI-native platform retrieves and synthesizes data from authoritative sources to deliver accurate, cited, and energy-focused insights to oil and gas professionals.

Job Overview

We’re looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO. You’ll work closely with our existing EA and Chief of Staff, taking on key administrative responsibilities to help manage the CEO’s calendar, inbox, travel, and day-to-day operations.

This is an exciting opportunity for someone who thrives in a fast-paced startup environment, loves problem-solving, and enjoys keeping leaders organized and efficient.

This position is based in our Houston, TX office.

What you will be working on

• Email Management : Own the CEO’s schedule—prioritizing, coordinating, and ensuring meetings run smoothly. Monitor and manage their inbox, flagging urgent emails and drafting responses when needed.
• Scheduling & Coordination : Arrange internal and external meetings, often across multiple time zones.
• Travel Planning : Handle all aspects of travel for our CEO—flights, hotels, ground transportation, and itineraries—ensuring seamless logistics.
• Personal Administrative Support : You’ll be helping our CEO with personal responsibilities such as planning dinners, ordering household supplies, etc.
• C‑Suite Support : This position may also entail light support for other members of our executive team, such as scheduling meetings and travel.

Ideal candidate profile

Must be well‑versed in administrative workflows and have the ability to learn our tech stack :

Perks of working at Collide

Note : This job description is intended to provide a general overview of the responsibilities and qualifications required for this position. Actual duties, responsibilities, and qualifications may vary.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries

Oil and Gas

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