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Tax Associate

Tax Associate

Crescent City Recruitment GroupPortland, ME, United States
6 days ago
Job type
  • Full-time
Job description

Tax Associate

Financial Planning Company- Portland, ME - $82K, may stretch, plus 18K flex dollars per year

THE SIZZLE :

  • Role is in office 3 days per week (Tues-Thurs)
  • Targeting 5 years of experience (will consider 3-5 if they have in-depth research skills) public accounting preferred
  • Reports to SVP, Tax Director
  • Great benefits, 11 holidays, 4 weeks' vacation

SKILLS / EXPERIENCE REQUIREMENTS :

  • Bachelor of Science Degree in Business or Accounting.
  • Fiduciary tax experience.
  • At least 5 years' experience in a public accounting firm, preferably in a tax preparation role.
  • Demonstrated tax knowledge and expertise.
  • Ability to research tax issues and communicate results.
  • CPA designation preferred.
  • Microsoft Office programs.
  • Excellent time management skills with the ability to multitask and maintain workflow to meet both internal and external deadlines.
  • Ability to work independently and as part of a team.
  • Strong verbal and written communication skills.
  • Must be technologically adept with the ability to learn new software programs quickly and intuitively.
  • Organized, responsible, loyal to and enthusiastic about the firm's purpose / goals / values.
  • Customer service, diplomacy, ability to observe strict confidentiality policies.

    • DUTIES & RESPONSIBILITIES :

    General Fiduciary Tax Responsibilities :

  • Work with Tax Director to develop high-level understanding of company's fiduciary client base and individual client needs.
  • Review of tax filings and forms prepared by outside preparers and / or Tax Director.
  • Ability to research, coordinate and manage tax projects for our client base.
  • Coordinate with Tax Director and outside preparers to track all required fiduciary filings and ensure timely and accurate remittance.
  • Preparation of returns for a very small portion of fiduciary client base not done by our preparer.
  • Coordination with obtaining third party information and preparation of quarterly estimates. Help project income and potential tax liabilities for estimated tax purposes.
  • Respond to agency notices for our client base.
  • Involvement with engagement letter process with Tax Administrator for preparing, sending and tracking fiduciary fee engagement letters.
  • Communicate frequently and routinely with outside preparers to aid with information necessary for return preparation, to address transactional and coding questions, and to monitor flow of items.
  • Ability to work directly with our fiduciary tax return preparer for ongoing best practices related to our client data.
  • Share projected and final balance due and estimate amounts with relevant teams, including the Portfolio Management group for cash balance / investment purposes and Operations for timely processing of payments.
  • Assist Tax Director with needs related to the firm's entity tax returns.
  • Field internal and client inquiries on timing of specific tax items and forms and develop relationships with those parties.
  • Perform various duties to assist the Tax Administrator with processing and other items during peak periods.
  • Work closely with Trust Officers and Tax Director on items requiring specific attention, including onboarding of new trust accounts, trust terminations, changes to grant status of returns, private and / or foreign holdings, assessing the need for new state filing requirements, etc.
  • Stay current on tax laws, regulations and proposals impacting clients.

    • Technology Specific Responsibilities :

  • Learn to master the tax group's primary software, One Source Trust Tax (OSTT) and become the firm champion, maintaining responsibility for keeping up to date with software developments.
  • Become proficient with the firm's trust accounting system from which OSTT derives its information. Understand transactional flow and coding. Generate system reports and create custom reports, as needed.
  • Maintain responsibility for data bridge between OSTT and the trust accounting system

    • Relational Responsibilities :

  • Serve as a resource to the firm and clients on tax related items.
  • Work closely with Client Advisors, Portfolio Managers, Trust Officers, Real Estate and Operations groups as needed to better achieve efficiencies and compliance from a 360-degree perspective.
  • Develop and maintain relationships with outside preparers, client CPAs and other professional advisors.
  • Assist with managing client relationships with outside trustees.
  • Work on individual client tax planning items and requests, as needed.
  • Willingness to lead internal training on select topics.

    • OTHER DUTIES AND RESPONSIBILITIES :

  • Assist with formulating tax group procedures to create efficiencies and high-level client service.
  • Represent the tax group on company committees as requested.
  • Participate in special firm or departmental projects.
  • Attend weekly firm meetings and scheduled group meetings.
  • Pursue educational and professional development opportunities.
  • Other duties as assigned.
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    Tax Associate • Portland, ME, United States