Accounting Agent

Job Description

To assist the Accounting Manager in routine accounting operations to ensure delivery of quality accounting services in accordance with the Department’s requirements. Tasks and responsibilities to include:

• Book vendor invoices
• Match amounts in proprietary A/P system to vendor invoices
• Prepare and issue schedules of payments
• Update vendor statements
• Reconcile and resolve problem invoices
• Build key relationships with vendors in order to quickly resolve invoice issues
• File invoices, statements and any accounting related documents when necessary
• Support Accounting Department with miscellaneous projects and assignments
• Ensure communication with local branches
• Works with internal customers in Operations to provide support and assist with cost accounting and billing
• Other tasks/duties as deemed appropriate by your management team.
• Contact customers on AR balances owed, update collection notes in AR collections system, and work alongside internal operations to collect funds
• Take responsibility for Business to Business collection process on assigned accounts
• Assist with obtaining payment remittances
• Complete collection reports on problem accounts as assigned by leadership
• Assist with Process improvements related to billing and receivables
• Work with Operations to resolve AR discrepancies in a timely manner
• Work with supervisor and manager to develop reporting/trending for said accounting job functions
• Facilitate payment of invoices due by sending bill reminders and contacting clients

Qualifications

• High School Degree or equivalent required
• Passed background check
• Must be 18 years of age or older
• Good computer skills (Word, Excel, and familiarity with PowerPoint)
• Must be legally authorized to work in the United States
• Must not require future sponsorship for employment Visa
• Must have the ability to work overtime in support of department needs
• Fluent in English, both written and verbal
• Ability to multi-task and prioritize throughout the workday while remaining focused and organized
• Demonstrated ability to be pro-active in thought and action
• Strong organization skills
• Analytical with strong attention to detail
• Effective interpersonal skills, including proven ability to listen, comprehend, effectively communicate clearly and concisely to obtain positive results
• Ability to work independently and in a collaborative team environment
• Willing to pitch in and help on last minute projects or assist team members
• Excellent written, verbal, and interpersonal communication skills.
• Comfortable with numbers and basic mathematical skills
• Has a demonstrated strong work ethic, and reliability
• Comfortable working in a professional business environment
• Must be able to commute to the MCI building
• Technically proficient and have strong accounting, analytical, financial modeling, and research skills
• Excellent organization skills and detailed-oriented
• Motivated self-starter and work with urgency
• Ability to adapt through change
• Work in a team-oriented atmosphere
• College/University or equivalent business qualifications (preferred)