HR & Office Assistant - Indianapolis Facility

Hours: Mon-Fri, 7:30am-4:00pm (Flexible)

ESSENTIAL DUTIES AND RESPONSIBILITIES

Human Resources Support Key Responsibilities

• Support recruitment by posting jobs, scheduling interviews, and attending job fairs.
• Assist with new hire processes, including onboarding documents, scheduling orientation, and collecting required paperwork.
• Prepare HR correspondence, forms, and internal communications.
• Build relationships with community resources to help promote Alexandria Industries in the community
• Support leadership with administrative tasks.
• Conduct onboarding tasks, including new-hire documentation, scheduling, communication, and preparation.
• Conduct background checks, drug screens, and reference verifications.
• Maintain HR systems and employee files with accurate, confidential information.
• Assist with benefits enrollment, timekeeping corrections, and general employee inquiries.
• Support employee lifecycle processes such as monthly check-ins, drafting routine communications, scheduling performance reviews, and coordinating exit interviews.
• Work with Temporary staffing agencies and manage temporary-to-full-time employee transitions.

Administrative & Office Operations Key Responsibilities

• Manage scheduling, meeting preparation, and follow-up tasks.
• Prepare, update, and maintain reports, documentation, and standard operating procedures (SOPs).
• Draft and handle routine internal communications on behalf of leadership.
• Support general office operations, including weekly checklists and administrative workflows.
• Assist with planning and coordinating company events and internal communications.
• Provide general administrative support to meet ongoing company needs.

OTHER JOB DUTIES (Not considered essential to the job)

• Perform all other related assignments (including special projects) as required in a professional and cooperative manner.

MINIMUM QUALIFICATIONS

1. Experience:
   • 1-3 years of administrative, office management, or HR support experience.
2. Other required Knowledge, Skills, and Abilities:
   • Strong computer skills (Microsoft Suite)
   • Experience with HRIS or timekeeping systems preferred
   • Self-directed, able to take initiative and exercise independent judgment
   • Ability to create, foster and grow business relationships with leadership and team members
   • Must be a highly organized and self-motivated individual able to handle multiple tasks and meet deadlines in a fast-paced environment
   • Willingness and ability to develop a working knowledge of Alexandria Industries’ business and facilities in support of the Company goals and initiatives
   • Mature judgment and ability to handle sensitive situations and confidential information with professionalism
   • Excellent oral and written communication skills

EQUIPMENT USED

• Office equipment (computer, phone, printer, scanner, copier and fax machine)

BENEFITS

• Group Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Retirement Savings Plan
• 401(k) Company Match
• Flexible Spending Account (FSA)
• Basic Life Insurance
• Short Term & Long Term Disability Insurance
• Voluntary Accident, Hospital & Critical Illness Insurance
• Paid Holidays
• Paid Time Off (PTO)
• Paid Volunteer Hours (8hrs. per year)
• Company Provided Work Uniforms
• Tuition Reimbursement
• Employee Assistance Program (EAP)

STARTING HOURLY WAGE: $24.00-$26.00