Construction Billing Assistant

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.

Position Overview :

The Construction Billing Assistant will support the Construction Administrative team by receiving vendor invoices, reviewing invoices for accuracy, creating purchase orders, and assisting with other projects as assigned.

Job Qualifications :

• Associates degree, required
• Previous experience with accounting, preferred

Location Requirement :

This role is located in Tempe, Arizona. This position is required to be in office 4 days per week (Mon-Thurs); Fridays are optional remote work days.

Key Result Areas (KRAs) :

Receive vendor invoices and review for accuracy :

Evaluate vendor invoices received by Construction team and / or vendors for accuracy

Research billing questions as needed for internal teams and / or vendors

Work with vendors to research payment tracking and payment history, as needed

Follow up on project billing issues with internal teams and / or vendors until issues are resolved

Perform detailed project financial audits as requested by Construction teams

Communicate with Construction and other internal team members, vendors, and contractors regarding billing-related questions as needed

Maintain and organize Construction team invoice email inbox

Assist with creation of purchase orders :

Create corresponding purchase orders in accounting system for all invoices received

Process change orders, pay apps, and invoices for approval and payment through Finance team

Assist Construction Admin team with establishing and maintaining complete financial files for each project

Assist Construction Admin team with running project expenditure reports in accounting software and comparing to budgets

Work closely with Finance team regarding changes to accounting codes and implementing changes into Construction billing processes

Work closing with Finance team to ensure that projects are closed-out in a timeline manner (for quarterly reporting purposes)

Assist Construction Admin team with other tasks as assigned :

Assist Construction administrative team with new construction project closeouts from Developers and Contractors

Assist Construction Admin team with compiling final project construction budgets based on project payment activity

Understand the organization, operation and process of the CRED department necessary to successfully accomplish assigned responsibilities

Participate in internal and external team meetings to discuss upcoming department and / or procedural changes

Assist Construction Admin team with completion of miscellaneous project applications and documents

Competencies :

Adaptable

Collaborative

Communication

Effective Prioritization

Initiative

Physical Requirements :

In-Office Environment : Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions

Must be able to collaborate in-person with occasional impromptu in-person meetings

Office Conditions : Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levels

Mobility : Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches. Must be able to occasionally move or lift office items up to 25 pounds

Hearing Requirements : Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.

Reading and Writing Proficiency : Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiency in written communication is required to handle job-related tasks effectively.

Vision Requirements : Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.

Technology Proficiency : Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software.

Effective Communication : Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in office communication tools.

Compensation : 21.37 - DOE

If you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us!