Executive Assistant

Job Description

Job Description

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This is a long-term contract position based in Louisville, Kentucky, offering an excellent opportunity to work in a dynamic environment. The ideal candidate will excel at managing schedules, coordinating travel, and ensuring smooth execution of executive-level meetings.

Responsibilities :

• Manage and optimize executive calendars, ensuring all appointments, meetings, and events are accurately scheduled.
• Coordinate and book travel arrangements, including flights, accommodations, and ground transportation.
• Organize comprehensive travel itineraries to ensure seamless travel for executives.
• Prepare for executive meetings by collecting relevant materials, creating agendas, and ensuring all logistics are in place.
• Act as the primary point of contact for scheduling and travel-related inquiries.
• Assist in drafting correspondence, reports, and presentations as needed.
• Maintain confidentiality while handling sensitive information and documents.
• Ensure effective communication between executives and internal or external stakeholders.
• Resolve scheduling conflicts and adjust plans proactively to meet changing priorities.
• Monitor and track deadlines to ensure timely completion of tasks and projects.
• Proven experience as an Executive Assistant or in a similar role supporting senior leadership.
• Strong skills in calendar management, scheduling, and prioritization.
• Proficiency in coordinating complex travel arrangements and creating detailed itineraries.
• Excellent organizational abilities with attention to detail and accuracy.
• Effective communication skills, both written and verbal.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Proficiency in office software applications like Microsoft Office Suite.
• Demonstrated ability to adapt to changing priorities and work under pressure.