Executive Administrative AssistantClearance Jobs • Washington, DC, US

Executive Administrative Assistant

Clearance Jobs • Washington, DC, US

30+ days ago

Job type

Full-time

Job description

Executive Administrative Assistant

The Building People delivers integrated solutions that connect technology, buildings, and people to optimize real estate performance, facility operations, and workforce outcomes. With over 450 contracts delivered across 187 project locations, we manage more than 1,700 facilities and support $38.5B in federal and commercial assets. Leveraging AI-driven automation, data analytics, and platform-agnostic systems, we create high-performing, future-ready environments that reduce cost, improve efficiency, and enable mission success. Founded in 2012, we now have over 450 employees supporting 23 federal agencies-making us a trusted leader in delivering technology-infused building solutions across the public sector. The Building People is committed to fostering a workplace where every employee can thrive. Using tools like the Predictive Index, we thoughtfully align individual strengths with team needs -ensuring the right fit, the right role, and long-term success. Our culture is rooted in integrity, innovation, and service. Through our growing philanthropy program, we support communities by focusing on gratitude, giving back, partnerships, and mentorship.

Our Market Offerings Include :

Real Estate & Workplace
Facilities Management
Facilities Operations & Maintenance
Project Management & Engineering
Workforce Transformation & Organizational Design
Mission Support
Smart Buildings & Energy Efficiency
Technology Solutions

Join our rapidly growing team and help shape the future of real estate, facilities, and community impact.

Job Description

The Building People has an opening for an Executive Administrative Assistant to support our federal client. The Executive Administrative Assistant will perform a variety of administrative functions to support the operations of a program office. Performs specialized administrative support tasks of a non-routine and non-repetitive nature. Monitors projects and / or finances for members of assigned functional unit. Performs professional level tasks both formal and informal requiring independent judgment, initiative, and tact; determines the method of collection and analysis for assigned projects; and prepares complex briefings. Coordinates administrative work within the secretarial and clerical support group. Must be proficient in Microsoft Office Suites 2010 or better. Manages multiple calendars and meeting rooms on Outlook. Expertise in preparing various reports, making recommendations for actions, project management, event planning, office relocation planning and other duties as assigned.

Performs a variety of administrative function to support the operation of a program office.

Must be experienced working with senior executives.

Most possess independent judgment, initiative, and tact. Must be proficient in Microsoft Office Package.

Most have extensive experience with Department of Energy Travel and Conference Management policies and systems.

Functional areas for this position include but not limited to :

Manages multiple calendars and schedules meetings

Prepares agendas for internal / external meetings and prepares briefing materials

Arranges / coordinates domestic / international travel

Composes and prepares correspondence for senior management

Tracks incoming issues addressed to Director & Deputy Director and ensures that responses are sent in a timely manner

Monitors and responds to emails

Prepares draft PowerPoint presentations and reports when needed

Maintains digital and paper files

Serves as office receptionist and customer service representative

Provides conference administrative / travel support to Operations Team and Program Managers, as needed

Manages conference room scheduling and set-up, including webinars and videoconferences

Manages logistics of monthly All-Hands meeting (e.g., ensure room reservation, room setup, webinar setup, manage remote attendees and call-in).

Support development of Travel Authorizations and managing the expenditure of travel funds

Support in the development of process documents such as travel, on-boarding and general Standard Operating Procedures

Skills & Requirements

Required Experience & Skills

6 (six) years' experience

Microsoft Office Suite

Strong writing and editing skills

Required Education

Minimum Education : B.S. or B.A. in Business Management or other appropriate discipline

Qualifications

Our positions may require a background screening and clearance directly from the Government.

Please note that telework arrangements are subject to change based on customer requirements.

ADDITIONAL INFORMATION

Competitive benefits for eligible employees include :

Medical & Rx

Dental

Vision

Flexible Spending Accounts

401(k) Retirement Plan

Life Insurance / AD&D

Long Term Disability and Short-Term Disability

Paid Time Off

Holiday Pay

All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference / background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment. If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccomodation@thebuildingpeople.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis.

For more information, view the EEO is the Law Poster and Pay Transparency Statement.

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Executive Administrative Assistant • Washington, DC, US