Administrative Assistant

Moss Administrative Assistant

The Moss Administrative Assistant will provide comprehensive support to the Executive Assistant, as well as the rest of the Construction Management Preconstruction Team. This position works at assisting in the development of detailed and procedural processes that improve accuracy and efficiency for the team.

Essential Job Duties And Responsibilities:

Provide administrative support to the CM Precon EA, as well as the Preconstruction Team members as needed

Assist in setting up teleconferences, events, and travel

Provide support for other corporate events, as needed

Manage catering needs

Send and receive mail, documents, and packages

Assist with setting up internal/external staff and client meetings, and preparation of

Assist in document control (physical and electronic)

Agendas and meeting materials

Answer all Preconstruction phone inquiries and emails sent to the main office

Orders Office Supplies and maintains supply room and copy machine, as needed

Demonstrates ability to work in a fast-paced environment

Demonstrates a positive and high-energy attitude

Must be able to lift up to 20 pounds at times

Perform other related duties as assigned

Education And Work Experience:

Bachelor's degree (B.A.) from a four-year college or university; or three-five years related experience and/or training; or equivalent combination of education and experience

Expert in Microsoft Word, Excel, Outlook and Microsoft 365

Proficiency in SharePoint, Bluebeam, PowerPoint and Procore, a plus

Ability to collaborate and communicate well with all team members including field staff and upper management

Exhibits polite and professional communication via phone, e-mail, and mail

Possess a strong work ethic and exercise a high level of maturity with a positive attitude

Must be detail-oriented with excellent organizational, writing and editing skills

Ability to multi-task under strict deadlines

Strong teamwork skills: ability to work within a collaborative environment

Excellent verbal and written communication skills

Possess an entrepreneurial spirit and ability to think outside the box

Honor relationships with the team, clients, vendors

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.