Administrative Assistant

Administrative Assistant

We are looking for a detail-oriented administrative assistant to join our team in Raleigh, North Carolina. In this long-term contract position, you will play a vital role in ensuring smooth day-to-day operations through efficient administrative support and coordination. This is an excellent opportunity for someone who thrives in a dynamic office environment and enjoys multitasking.

Responsibilities:

• Manage incoming calls professionally, providing accurate information or directing calls to appropriate personnel.
• Perform data entry tasks with precision to maintain accurate records and databases.
• Organize and maintain office documentation, including filing and retrieving information as needed.
• Support reception duties by greeting visitors and handling inquiries with a welcoming attitude.
• Assist in scheduling meetings, appointments, and coordinating calendars.
• Prepare correspondence, reports, and other documents as required.
• Maintain office supplies and ensure workspaces are well-stocked and organized.
• Collaborate with team members to address administrative needs and improve processes.
• Handle general administrative tasks, including photocopying, scanning, and mailing.
• Ensure compliance with company policies and procedures in all administrative activities.

Requirements:

• Proven experience in administrative assistance or a similar role.
• Proficiency in handling inbound calls and providing excellent customer service.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Familiarity with data entry and maintaining accurate records.
• Excellent communication skills, both verbal and written.
• Proficiency in office software such as Microsoft Office Suite.
• Ability to work effectively in a team-oriented environment.
• High level of attention to detail and problem-solving skills.