Patient Services Assistant - Full-time

Clerical Support Staff

Under limited supervision, performs a variety of clerical activities to support practice operations including customer service, managing telephone calls, scheduling, registration, and copay collections.

Education

High School or GED equivalency

Experience

6 months of related experience

Skills

Customer service skills

Knowledge of medical terminology, preferred

Skill in written and oral communication

Ability to perform non-complex arithmetic calculations

Ability to organize and prioritize tasks

Ability to manage multiple tasks and phone volume simultaneously

Physical Requirements

Ability to sit, stand, walk and pay close attention to detail

Working Conditions

Normal office environment with little exposure to noise, dust, and the like.

Conditions of Employment

Ability to work in various practices, as needed.

Patient & Workplace Safety

Employee has knowledge and understanding of patient and workforce safety as it relates to job duties.

Patient Population

Demonstrates competency in the delivery of care and applies the knowledge to meet age-specific needs if applicable.

Principal Duties and Responsibilities

Receives and screens visitors and telephone calls. Responds to general inquiries by relating or referring to established policies and procedures. Provides customer service to patients by relaying information about the Medical Center and reminds patients of appointments.

Schedule patient appointments, performs data entry of patient demographic information and insurance.

Verifies insurance information, requests or obtains referrals required if necessary for service prior to the patient's visit.

Assist patient with registering for MyChart

Responsible for managing high volume of telephone calls

Generates telephone encounters from patient calls and routes to providers for review and follow up

Responsible for addressing all telephone messages by end of day

Performs (pre) registration and confirmation of patient appointments prior to date of service.

Check in patient, verify insurance, collect and scan identification and insurance cards.

Responsible for managing referral work queues. Schedules patient appointments from active referrals and / or attaches referrals to appointments scheduled

Responsible for managing incoming faxes, routing results and correspondence to appropriate provider and or staff.

Scan incoming medical records to patient's MRN.

Responsible for addressing and responding to In basket messages from patients and providers.

Responsible for closing out In Basket messages daily.

Responds to EPIC Secure chats as appropriate

Collect patient co-payments, form fees and outstanding balances.

Performs simple arithmetic calculations, reconciles all monies collected and makes deposits

Assist with scheduling diagnostic tests and therapeutic procedures according to restrictions of HMO's, PPO's, and MCO's. Ensures that patients are notified and receive appropriate information regarding scheduled tests and procedures.

Obtains referrals and Preauthorization for procedures by calling insurance companies or generating electronic requests.

Other duties as assigned.

All Roles Must Demonstrate GBMC Values :

Respect

Treats others with fairness, kindness, and respect for personal dignity and privacy

Listens and responds appropriately to others' needs, feelings, and capabilities

Excellence

Meets and / or exceeds customer expectations

Actively pursues learning and self-development

Pays attention to detail; follows through

Accountability

Sets a positive, professional example for others

Takes ownership of problems and does what is needed to solve them

Appropriately plans and utilizes required resources for various job duties

Reports to work regularly and on time

Teamwork

Works cooperatively and collaboratively with others for the success of the team

Addresses and resolves conflict in a positive way

Seeks out the ideas of others to reach the best solutions

Acknowledges and celebrates the contribution of others

Ethical Behavior

Demonstrates honesty, integrity and good judgment

Respects the cultural, psychosocial, and spiritual needs of patients / families / coworkers

Results

Embraces change and improvement in the work environment

Continuously seeks to improve the quality of products / services

Displays flexibility in dealing with new situations or obstacles

Achieves results on time by focusing on priorities and manages time efficiently

Pay Range $16.79 - $24.37

Final salary offer will be based on the candidate's qualifications, education, experience and alignment with our organizational needs.

Equal Employment Opportunity

GBMC HealthCare and its affiliates are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.