Yellowstone Program Assistant

Job Description

Job Description

Salary : $35,945 - 37,223 annually

Yellowstone Program Assistant

Position is open until filled. Applications will begin being reviewed starting 10 / 30 / 25 with an anticipated start date of 12 / 1 / 25

About Ecology Project International

EPI is an international non-profit organization dedicated to addressing critical conservation issues through field-based partnerships between local experts and high school students. We engage adolescent youth from local communities and youth and teachers from around the world in applied hands-on science and conservation as they learn about and help protect threatened species and habitats. Through EPIs programs in five countries throughout the U.S. and Latin America, participants are inspired and empowered to engage in conservation efforts at home and worldwide to become the next generation of conservation leaders. More information can be found at www.ecologyproject.org

Job summary

The Yellowstone Program Assistant plays an integral role in supporting programmatic goals, assisting Yellowstone field courses, and maintaining financial compliance. They will be primarily responsible for the logistical aspects of Yellowstone program implementation with a specific emphasis on maintaining gear and equipment systems. The program assistant also supports team members in financial compliance tasks and local student enrollments.

Key responsibilities and duties

Equipment systems : Responsible for maintaining the Yellowstone programs (Yellowstone and Local Initiatives) logistical and material systems, including the following program-specific tasks :

• Responsible for managing the basement gear systems, including keeping gear inventories, repair schedules, repairing broken gear, regularly organizing gear storage.
• Responsible for supporting instructors in inventorying and managing their team equipment and helping to train instructors on best gear management practices.
• Responsible for maintaining, organizing, and deploying First Aid kits and Epinephrine Kits for use in the field.
• Support instructors in inventorying and managing their team equipment.
• Responsible for overall vehicle readiness, including keeping maintenance logs up to date, driving program vehicles to their regular maintenance appointments, and keeping the YEL parking area maintained.
• Support instructors in preparing vehicles pre-course and washing vehicles post-course.
• Assist Yellowstone Coordinators with food preparation, shopping, and storing for all Yellowstone field programs. Support instructors in packing course food and distributing unused food after a course.

Program Financial Assistance :

Entry-level support for transaction processing, document organization, and petty cash handling :

Enrollment Duties

Help to recruit, select, and process enrollment paperwork for students.

Field Operations

Required qualifications and skills

Knowledge of and ability to use Salesforce and Asana (preferred) or other CRMs and productivity apps (accepted).

Desired qualifications and skills

Competencies

The successful candidate will be highly organized. They will be able to create, maintain, and implement systems for tracking and modifying the flow of information, materials, and resources needed to make the EPI Yellowstone program a success. They will be able to effectively delegate responsibilities where appropriate and ask for help when needed.

Reports to

The Yellowstone Program Assistant reports to the Yellowstone Operations Coordinator.

Schedule & Location : The Yellowstone Program Assistant position is full-time (40 hours / week) with office hours typically from 9am to 5pm. This position requires the ability to report to our EPI office, located in Missoula, Montana.

Physical Requirements : This position involves moving equipment up to 50 lbs., navigating stairwells while carrying materials, and driving (up to) 15-passenger vehicles with utility trailers in all weather conditions. This job involves occasional (4-6 times / year) multi-day field trips to the Yellowstone NP area, extending over weekends.

Compensation

The local market-based starting salary range is between US $35,945 - $37,223 annually. Additionally, this position is eligible for a generous benefits package that includes 32 days of paid time off, health insurance, retirement plans, and funds for professional development.

EPI is dedicated to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age. All qualified candidates will be considered for employment regardless of these factors. We welcome applicants from all backgrounds.