Workers Compensation Paralegal

Overview

As a Paralegal in our Workers' Compensation department, you will play a critical role in ensuring the smooth management and progression of clients' cases. You will communicate with clients, insurance carriers, healthcare providers, attorneys, and the New York State Workers' Compensation Board to facilitate the timely resolution of cases. This role requires initiative, efficient management of responsibilities, and accountability for all tasks assigned, both explicitly and implicitly. A thorough understanding of the workers' compensation process and the ability to operate effectively in a high-volume legal environment are essential.

Responsibilities

• Case Management : Organize and maintain case files in a systematic and efficient manner. Prepare cases for hearings by reviewing files, obtaining necessary documents, and coordinating communications between clients, attorneys, the NYS Workers' Compensation Board, and insurance carriers. Handle claims from inception to resolution, ensuring deadlines and critical milestones are met.
• Communication With Client's & Related Parties : Maintain frequent contact with clients, attorneys, insurance carriers, medical providers, and the NYS Workers' Compensation Board to ensure the timely advancement of cases. Provide clients with updates on the status of their cases and respond to inquiries in a professional manner.
• Document Preparation & Filing : Prepare and send documents and correspondence to insurance carriers, the NYS Workers' Compensation Board, providers, and clients, ensuring compliance with all legal and procedural requirements. Gather relevant documentation from injured workers, including medical records, medical bills, and wage information.
• Medical Records & Analysis : Read and comprehend medical records and reports, summarizing key information and identifying potential issues or areas of concern.
• Hearings & Legal Proceedings : Request hearings to address unresolved issues or disputes and prepare materials needed for hearings, including evidence and case summaries.
• System Utilization & Software : Use the firm's software programs (Smart Advocate, Vonage, Microsoft Office, etc.) in accordance with training to manage cases and perform daily work tasks efficiently.
• Workflow Management : Ensure all tasks are completed by assigned due dates, meeting established deadlines. Follow the firm's workers' compensation processes and procedures as outlined during training. Take ownership of assigned tasks while maintaining a high level of organization and accuracy.
• Additional Duties : Perform other related duties as assigned by the Director of Workers' Compensation or supervising attorneys.

Requirements

Physical Demands & Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Physical Demands : While performing the duties of this job the employee is frequently required to sit, stand, walk, talk, hear, bend, stoop, and have finger, hand, and arm dexterity.

Work Environment : This job operates in a professional office / remote environment and routinely uses standard office equipment. We are a paperless work environment utilizing Vonage, Docubee, Microsoft Office Suite package, and Smart Advocate legal software.

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