Real Estate Paralegal

Are you an experienced Real Estate Paralegal looking to grow your career with a respected team? Our client, a well-established private financial firm in Portland, Maine, is hiring an experienced Paralegal to support high-value real estate transactions and loan closings. This is a full-time, on-site position with competitive compensation and a dynamic team environment.

About the Role

As a Paralegal specializing in Real Estate Law, you’ll collaborate with staff to review and analyze documents, along with some drafting. This role is ideal for a motivated professional with experience in real estate closings, loan documentation, and transactional support.

Key Responsibilities

Commercial Real Estate & Transaction Support

• Review and analyze, and sometimes draft loan documents, including promissory notes, mortgages or deeds of trust, security agreements, and business loan agreements.
• Prepare mortgage or deed of trust assignments and discharges.
• Coordinate with title companies and attorneys for title insurance and legal document review.
• Draft modification documents in collaboration with counsel.
• Issue Notices of Default, Demand, or Maturity
• Record documents electronically or via mail.
• Maintain paper and electronic files and update internal loan tracking databases.
• Conduct online research using registries of deeds, tax offices, bankruptcy records, and credit bureaus.
• Draft documents for less complex transactions.
• Manage administrative tasks related to the above responsibilities.

Paralegal & Administrative Duties

• Analyze new loan files for assignment purposes.
• Collaborate with loan officers and borrowers on structured finance transactions.
• Assist in drafting Term Sheets and applicable legal documents.
• Work with title companies and internal audit teams to ensure file sufficiency and compliance.
• Support cross-departmental administrative actions.

Other Support

• Maintain and archive company storage unit databases

Qualifications

• 3–5+ years of experience as a Real Estate Paralegal, Commercial Closing Paralegal, or similar role.
• Strong understanding of real estate and loan documentation.
• Experience with title review, document recording, and structured finance deals.
• Excellent organizational skills and attention to detail.
• Comfortable working on-site in a collaborative, fast-paced and professional environment.

Apply Today

If you’re a seasoned professional ready to take the next step, apply now and join a highly respected team making a local impact.

If you have work experience as a transactional paralegal, legal assistant, paralegal, or real estate paralegal, or have professionally handled commercial real estate closings, title & escrow, or loan documentation, this opportunity might be a good fit.