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Assistant administrator Jobs in Lafayette, LA

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Assistant administrator • lafayette la

Last updated: 11 hours ago
School Ops Administrator

School Ops Administrator

Charter Schools USAMaurice, LA, US
Full-time
Charter Schools USA (CSUSA) is one of the largest and highest ­performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four state...Show moreLast updated: 8 days ago
  • Promoted
Medical Assistant

Medical Assistant

The Hill at WhitemarshLafayette Twp, PA, United States
MEDICAL SUITE MEDICAL ASSISTANT FULL TIME.Be a part of something special.Keywords : Healthcare Administration; Front Desk. Receptionist; CCRC; Admin; Administrative; Front Desk Clerk; Healthcare Adm...Show moreLast updated: 18 days ago
  • Promoted
Server Assistant

Server Assistant

Dave & Buster's, Inc.Lafayette, LA, US
$9.00 hourly
Full-time
Dave & Buster's is different from everywhere else.Time will fly by serving hundreds of people with flexible schedules you can accommodate school or other jobs. Plus, your co-workers are awesome!.Dav...Show moreLast updated: 2 days ago
  • Promoted
  • New!
Medical Assistant

Medical Assistant

Prime Occupational Services LLCBroussard, LA, US
Full-time
PRIME Occupational Medicine's Mission : .PRIME's mission is to provide employers worldwide with the best tools to optimize the efficiency necessary to maximize improvement in each worker's health and...Show moreLast updated: 11 hours ago
  • Promoted
Physician Assistant

Physician Assistant

United States Air ForceLafayette, LA, US
Keeping our Airmen and their families healthy means providing them with effective and efficient healthcare.Physician Assistants are key members of Air Force healthcare teams all over the world.From...Show moreLast updated: 1 day ago
Legal Assistant

Legal Assistant

Kenny Habetz Injury Law LafayetteLafayette, LA, US
We’re seeking a sharp personal injury Legal Assistant for our busy law firm who can help our attorneys, paralegals, and case managers assist clients and keep the office running smoothly.If you’re a...Show moreLast updated: 30+ days ago
Network Administrator

Network Administrator

Bengal Transportation Services LLCAscension Parish, LA, USA
Quick Apply
The Network Administrator is responsible for overseeing an organization's computer systems or database networks to ensure proper maintenance and security. Their duties include working with other IT ...Show moreLast updated: 30+ days ago
  • Promoted
Treatment Facility Hospital Administrator (Notional Opportunity)

Treatment Facility Hospital Administrator (Notional Opportunity)

AcuityLafayette, LA, United States
Our vision aims to empower our clients by actively leveraging our broad range of services.With our global presence, we have career opportunities all across the world which can lead to a unique, exc...Show moreLast updated: 16 days ago
  • Promoted
Senior Network Administrator

Senior Network Administrator

Acadian Ambulance Service, IncLafayette, LA, United States
Full-time +1
We are seeking a seasoned full-time Senior Network Administrator to join our dedicated IT team.This role requires a current CCNP certification and is ideal for an individual passionate about managi...Show moreLast updated: 5 days ago
Senior Jira Application Administrator

Senior Jira Application Administrator

QuantaleapLA, US
Quick Apply
Senior Jira Application Administrator Client : State of LA Location : Remo...Show moreLast updated: 30+ days ago
Assistant Manager

Assistant Manager

Planet FitnessLafayette, Louisiana, US
Full-time
Judgement Free” member experience as well as a financially successful club.Essential Duties and Responsibilities.Assist in recruiting, hiring, training and developing a high performing staff consis...Show moreLast updated: 30+ days ago
Grant Administrator- Remote

Grant Administrator- Remote

Community Health Center, IncRemote - Louisiana
Remote
Full-time
The Grants Administrator is responsible for providing expert management of the grants portfolio pre and post award.This position will coordinate all aspects of grant administration to ensure the sm...Show moreLast updated: 30+ days ago
  • Promoted
Assistant Manager

Assistant Manager

Mr. Bubbles Auto SpaLafayette, Louisiana, USA
Full-time
Bubbles Auto Spahas a position available for.As the Assistant Manager one will oversee the performance of the wash from its employees and labor to assisting the General Manager withthe daily operat...Show moreLast updated: 4 days ago
  • Promoted
Medical Assistant

Medical Assistant

Central CityLafayette, LA, United States
Full-time
As a medical assistant, you will play a crucial role in supporting healthcare professionals, such as Physicians and Advanced Practice Professionals, in providing patient care.Your responsibilities ...Show moreLast updated: 18 days ago
Subcontracts Administrator

Subcontracts Administrator

CGILafayette
$55.00 hourly
Full-time
We are a seeking Subcontracts Administrator to work at CGI Federal where we value our members and our company culture.We are proud of our focus on diversity and inclusion and believe diversity brin...Show moreLast updated: 30+ days ago
  • Promoted
Purchasing Administrator (Lafayette, LA)

Purchasing Administrator (Lafayette, LA)

Tetra TechLafayette, LA, United States
Full-time
We are a systems integration and engineering services company with a passion for tearing down industrial inefficiencies.We believe that systems integration is fundamental to leveraging new and well...Show moreLast updated: 4 days ago
Assistant Manager

Assistant Manager

WhataburgerBreaux Bridge, LA, US
Full-time
Being an Assistant Manager at Whataburger is a key job to run our operations.You will serve as both a restaurant leader and a team member. You will work hard to serve the customers in your restauran...Show moreLast updated: 30+ days ago
School Ops Administrator

School Ops Administrator

Charter Schools USAMaurice, LA, US
8 days ago
Job type
  • Full-time
Job description

Who We Are

Charter Schools USA (CSUSA) is one of the largest and highest ­performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in LifeTM. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good HeartsTM.

Job Purpose

To join a team of people with the mission : Relentless Commitment to Student Greatness in School and in Life TM. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good HeartsTM through an education model that gives every student the opportunity for success. As a School Operations Administrator, you will be responsible for managing the financial, operational, and HR functions at the school level. The School Operations Administrator will work daily with the CSUSA Support Center functional areas to ensure school compliance with all CSUSA policies and protocols as established for all areas of responsibility. These functional areas include but are not limited to procurement, offer letters, onboarding, and grants.

How You Will Impact Education

Instruction / Education Responsibilities

Human Resources Management

  • Creates position openings in ADP system.
  • Works in conjunction with Offer Letter Specialist to commence offer process and sends required documents regarding offers.
  • Boards new employees in the ADP system and works daily with Employee Onboarding and Compliance Specialist to insure all employees have completed all new hire paperwork in a timely manner.
  • Supports all school personnel in completing electronic Human Resources ("HR") onboarding submissions, including but not limited to, electronic on-boarding and benefit applications in the ADP HR system.
  • Implements and monitors new hire information in UltiPro, Time & Attendance system in ADP and LaunchPad; maintains employee data in UltiPro.
  • Works in conjunction with the Principal, the Finance Department, and the Human Resources Department to ensure that the school stays within the approved Staffing Budget and various line items.
  • Manages and maintains all confidential employee and school documents.

Payroll

  • Manages employees in self-posting PTO in the HR system.
  • Ensures compliance and accuracy in the HR Time and Attendance system in ADP system.
  • Audits payroll previews presented by Payroll Department to authorize processing of payroll.
  • Manages and trains employees on all required HR systems.
  • Prepares School-based reports as required by the Payroll Department.
  • Oversees and approves I.T. and Facilities school based employee hours and PTO.

    • Benefits

  • Assists the Human Resources Department in formulating and executing open enrollments and other Benefit meetings and prepares required reports.
  • Manages and trains employees on family status changes, 401k, benefits selection and compiles appropriate paperwork as required.
  • Manages requests, information, and documentation from employees for FMLA, Short-term and Long-term disability and assists Human Resources Department with requests, information and documentation.

    • Operations

  • Works directly with Director and Manager of Procurements on purchase orders and goods needed.
  • Manages National School lunch program at the school level working directly with the Support Center.
  • Manages the school's food and transportation services by coordinating with service providers and overseeing deliveries.
  • Manages all school inventory purchased.

    • Finance / accounting

  • Manages financial records of the School in accordance with Company Policy and assists Staff Accountant with monthly Financial Statements.
  • Supervises all check request and bank deposits including cash deposits of $10,000 or more and ensures compliance with the Currency Transaction Reporting Requirements and Company Policy which will be provided and trained upon once hired.
  • Supervises and trains delegates to make deposit and accept cash on schools behalf.
  • Forwards approved invoices to Accounts Payable department on a weekly basis.
  • Monitors and reconciles balances of School-based accounts in a timely manner.
  • Manages and trains on procedure for collection of any NSF checks in a timely manner.
  • Oversees and approves expenditure Invoices at the school level.
  • Maintains and reconciles Petty Cash Account based on Company Policy.
  • Prepares and maintains school budget and staffing matrix at the school level with Finance department in Adaptive Planning monthly.
  • Participates on all School Dashboard calls and assists Principal with follow-up issues related to the call, as needed.

    • Grants / Compliance

  • Works daily with Education Grants Manager.
  • Supervises timelines and grant draw downs.
  • Attends grant trainings to prepare and administer grants at school level.
  • Supports compliance department ensuring compliance at school level is maintained.

    • Risk Management

  • Ensures adherence to proper safety procedures.
  • Acts as liaison to HR and Benefits teams in relation to respective employee injuries.
  • Processes and oversees all Workers' Compensation claims electronically in the prescribed manner and assists Employee in seeking medical care by providing proper authorization forms.
  • Oversees, maintains, and processes all student accident claims in the prescribed manner.
  • Acts as a Liaison to Facilities and Finance departments on property and casualty claims.

    • Information Technology

  • Supervises all school based I.T. employees.
  • Point of contact for submitting Work Tickets for I.T., property, maintenance and safety needs at the school and processes all Help Tickets in a timely manner.
  • Ensures all permits and licensing are renewed / paid and posted on a timely basis; no permit or license should be expired.
  • Maintains an accurate, documented inventory of school keys for administrators, teachers, and substitutes.
  • Manages and documents end of year key return from faculty / staff.

    • Required Qualifications and Skills

  • Time Management : Prioritizing, Organizing, Scheduling
  • Computer Basics Windows, Internet
  • Aptitude for mathematics and the ability to concentrate on detail.
  • Communication Oral, Written, Interpersonal (active listening)
  • Ability to multitask
  • Ability to remain calm in fast-paced environment

    • Job Requirements

  • Bachelor's or higher in Accounting, Finance, or related field of study from an accredited institution.
  • At least 2+ year's School Operations or Business Management experience required Experience in an educational environment preferred.
  • Must always maintain confidentiality.
  • Knowledge and practical experience beyond basic bookkeeping.
  • Knowledge and practical experience using MS Word, Excel, QuickBooks.
  • Ability to work independently and make decisions in accordance with established policies and regulations.
  • Polite, courteous, and tactful with the public and co-workers.
  • May perform other duties assigned.

    • Work Environment

    While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter :

  • Usual office working conditions.

    • Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • No physical exertion required.
  • Travel within or outside of state.
  • Light work : Exerting up to 20 pounds of force occasionally, and / or up to 10 pounds of force as frequently as needed to move objects.

    • FLSA Overtime Category

    Job is exempt from the overtime provisions of the Fair Labor Standards Act.