Document Specialist

Document Specialist

Our client is a prestigious, global law firm with a longstanding reputation for excellence in legal services. Known for their collaborative culture and high standards, they provide an exceptional work environment that values precision, professionalism, and client service.

Produce a variety of legal and business documents, including correspondence, reports, presentations, charts, and financial documents.

Revise and format documents using firm-standard software, templates, macros, and forms.

Convert documents between different applications and formats as needed.

Work closely with attorneys and staff on special projects requiring customized formatting or instructions.

Transcribe dictation to produce legal documents accurately and efficiently.

Provide word processing support across practice floors and other offices (in person and by phone).

Scan, fax, copy, and distribute documents using standard office equipment and OCR software.

Support users with application-specific inquiries and troubleshooting.

Maintain confidentiality and handle sensitive information with discretion.

Minimum of 3 years of experience in a Word Processing Center, preferably in a legal or financial environment.

High school diploma or equivalent required.

Advanced proficiency in MS Word, Excel, PowerPoint, Visio, and Adobe Acrobat.

Skilled in scanning documents and converting files using OCR and other scanning tools.

Strong organizational skills and ability to prioritize tasks under tight deadlines.

Experience with transcription equipment and standard office hardware.

Ability to work with various hardware media (e.g., USB drives, CDs / DVDs, shared drives).

Excellent communication and interpersonal skills.

High attention to detail and accuracy.

Must be punctual, reliable, and able to work the designated overnight shift.

Demonstrated ability to manage confidential information appropriately.

Collaborative, team-oriented mindset with a positive, can-do attitude.

This is an on-site position based in a Manhattan office.

Must be available to work Wednesday, Thursday, and Friday from 5 : 30 p.m. to 6 : 00 a.m.

Strong potential for temp-to-perm conversion based on performance.