Executive Assistant to CEO (Temporary)

Interim Executive Assistant

Notable is the leading healthcare AI platform for transforming workforce productivity. Health systems, hospitals, and payers use Notable to improve healthcare quality, close gaps in patient care, drive member enrollment, and patient acquisition, retention, and reimbursement, scaling growth without hiring more staff.

We are on a mission to improve the lives of patients, staff, and clinicians - to improve healthcare for humanity. This isn't just a lofty goal - it's something we're achieving every single day. When you join Notable, you become part of a force actively transforming healthcare. Our aim to impact 100 million patients isn't just a number; it's a commitment to creating meaningful change on a massive scale.

Therefore, our culture is purposeful in pursuit of this mission. We believe our culture gives each person the opportunity to do the best work of their lives, work with the best teammates, and have fun achieving great things together.

Notable is the leading intelligent automation company for healthcare. Customers use Notable to drive patient acquisition, retention, and reimbursement, scaling growth without hiring more staff. We don't just make software.

We are on a mission to fix the broken U.S. healthcare system by helping to eliminate the massive administrative burden that is placed on our nation's healthcare staff. We hire people from diverse backgrounds and are always looking for employees who bring fresh ideas to our space. Passion is paramount, and at Notable, you will get to work with other talented people who aim to set a new standard for innovation in healthcare.

Role Summary

We are seeking a dynamic Interim Executive Assistant to provide comprehensive support to our CEO during a temporary maternity leave coverage period. The ideal candidate excels in a fast-paced environment, demonstrates exceptional organizational abilities, and possesses strong business acumen. This role requires someone who can anticipate needs, manage complex calendars, and serve as a trusted partner to our CEO while maintaining the highest level of professionalism and confidentiality.

Key Responsibilities

Executive Support

Provide dedicated administrative support to the CEO, managing daily operations and priorities

Coordinate complex calendar management, including scheduling meetings, resolving conflicts, and ensuring the CEO is properly prepared for each engagement

Handle sensitive information and communications with discretion and professionalism

Arrange domestic and international travel, including comprehensive itineraries, accommodations, and necessary documentation

Draft and edit correspondence, presentations, and other business documents

Facilitate effective communication between the CEO and internal / external stakeholders

Office Management

Support office operations and maintenance, ensuring a professional work environment

Coordinate office supplies, vendors, and service providers

Support onboarding processes for new executive team members

Project Management

Lead and coordinate special projects as assigned by the CEO

Track project milestones and ensure timely completion of deliverables

Prepare and distribute meeting minutes and follow up on action items

Assist in the preparation of board meetings and executive presentations

Manage expense reports and budget tracking for executive leadership

Required Qualifications

3+ years of experience as an Executive Assistant (5+ years preferred), including experience supporting CEO and C-suite executives

Exceptional organizational skills with demonstrated ability to manage competing priorities

Advanced proficiency in Google Workspace

Outstanding written and verbal communication skills

Problem-solving mindset with strong attention to detail

Ability to maintain strict confidentiality and exercise discretion

What We're Looking For

Excellent judgment and decision-making capabilities

Strong interpersonal skills and professional demeanor

Proactive approach to anticipating needs and resolving issues

Flexibility to adapt to changing priorities and deadlines

Ability to work independently and as part of a team

Occasional early morning or evening availability required

In-office and event support required

Occasional travel may be required

Comfort working in a fast-paced environment managing multiple concurrent projects

Important Notes

This is a temporary position created to provide coverage during the CEO's executive assistant's maternity leave. The position will conclude upon the CEO's executive assistant's return from leave. This role offers an excellent opportunity for an experienced executive assistant to make an immediate impact and demonstrate capabilities that could lead to other opportunities at Notable.

We value in-person collaboration and connection. For Bay Areabased employees, this role requires being in our San Mateo office at least three days a week. For remote employees, occasional travel to headquarters is expected for company-wide events and onsite gatherings.

Beware of job scam fraudsters! Our recruiters use @notablehealth.com email addresses exclusively. We do not conduct interviews via text or instant message, to purchase equipment through us, or to provide sensitive personally identifiable information such as bank account or social security numbers. If you have been contacted by someone claiming to be me from a different domain about a job offer, please report it as potential job fraud to law enforcement and contact us here.